ROLE PURPOSE
The Executive Assistant will provide comprehensive administrative and operational support to the Director. The role focuses on effectively managing schedules, meetings, correspondence, reports, quotations, pricing, expenses, and cross-functional coordination while ensuring confidentiality and timely completion of assigned actions.
KEY RESULT AREAS & RESPONSIBILITIES
1) Calendar, Appointment & Meeting Management
• Manage the Director’s calendar, appointments, meetings, and schedules.
• Organize internal and external meetings and prepare the required documents and presentations including MOM.
2) Email, Correspondence & Follow-up
• Handle emails, correspondence, reminders, and follow-ups on behalf of the Director.
• Maintain confidential records and ensure timely completion of action items assigned by the Director.
3) MIS & Departmental Reporting
• Prepare and maintain accurate MIS reports.
• Collect and consolidate reports from the Sales and Marketing departments.
4) Expense Management
• Manage and track expenses along with the relevant supporting documents.
5) Quotation & Pricing Coordination
• Prepare and manage quotations using Zoho and manual processes.
• Maintain product pricing details and coordinate the necessary approvals.
6) Outstanding Payment Follow-up
• Collect outstanding payment reports from the Accounts department and coordinate with the concerned teams for follow-up.
KEY RESULT AREAS & RESPONSIBILITIES — CONTINUED
7) Tender Support
• Support tender-related activities, which will constitute approximately 10% of the role.
8) Stakeholder Coordination
• Coordinate with internal departments and external stakeholders on behalf of the Director.
Requirements
SKILLS REQUIRED
• Robust calendar, appointment, email, and meeting-management skills
• Proficiency in Microsoft
📌 Executive Assistant Chennai
🏢 Avana Surgical Systems
📍 Chennai
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