Division / Department: Information Management

Location: Pune, India

Employment Type: Full time

Position Overview

We are looking for a Document Controller to join our Information Management team in Pune. In this role, you will be responsible for processing, managing, and distributing all project-related documentationboth generated in-house and received from external suppliers, customers, and third parties. You will ensure all records meet global and local procedures, project specifications, and strict quality standards.

Key Responsibilities

Document Processing & Distribution (80%)

- Register all incoming documents from suppliers, customers, and third-party entities into the SAP PLM system.
- Release and register in-house generated technical documents into the SAP PLM system.
- Submit project documentation to clients and external stakeholders according to specific customer and project guidelines.
- Manage, register, and distribute client comments and acceptance codes internally for technical review or required actions.
- Route technical documents to internal teams for review, feedback, or information.
- Manage electronic document workflows using EDMS in line with company work instructions.
- Perform verification checks on metadata and documents to ensure compliance with administrative and project-specific requirements.
- Identify, correct,



and resolve document discrepancies before final release.

Quality Control & Stakeholder Communication (20%)

- Take prompt corrective actions on documentation issues identified by quality teams or external stakeholders.
- Respond efficiently to queries raised by internal project teams, suppliers, and client representatives.
- Proactively notify stakeholders about metadata errors, quality issues, or content discrepancies.

Qualifications & Key Requirements

- Education: Graduate degree in Science or Commerce. (Additional Diploma in Supply Chain Management or ERP is preferred).
- Experience: 1 to 3 years of total experience in document control, supply chain management, or data management across relevant industries.

- Technical Skills:
- Hands-on experience with SAP PLM and EDMS tools.
- Proficiency in MS Office (Excel, Word) and database navigation.

- Core Competencies:
- Strong verbal and written communication skills.
- Sound problem-solving and decision-making capabilities.
- Ability to multitask, manage priorities, and work under pressure.
- Strong understanding of standard operating procedures related to document governance.
- Proven ability to work independently and collaborate within a globally distributed team.

📌 Document Controller (Pune)
🏢 Randstad
📍 Pune