Job Description

Administrative & Facility Management Responsibilities

- Oversee housekeeping, gardening, and linen services to ensure a clean, organized, and well-maintained workplace.
- Coordinate pest control activities to maintain hygiene and safety standards.
- Manage canteen operations, ensuring quality, hygiene, and timely service delivery.
- Supervise security operations and liaise with security service providers.
- Ensure effective implementation of the visitor management system.

Employee Services & Support

- Coordinate timely distribution of uniforms to employees.
- Administer employee transport services, including vendor coordination and route planning.
- Support employee onboarding by facilitating access provisioning and issuing ID cards.
- Issue ID cards and provide access/punching permissions to employees.
- Facilitate provisioning of mobile phones, landlines, and internet dongles within defined timelines (within 2 working days).

Travel & Communication Management

- Manage travel desk operations, including hotel reservations, transportation, and travel arrangements.
- Coordinate visa processing and ticket bookings with authorized travel partners (e.g., Jetways).
- Monitor and manage telephone systems, including EPABX, to ensure uninterrupted communication services.
- Oversee courier and postal services, ensuring timely dispatch and receipt of official communications.

Vendor & Asset Management





- Coordinate with vendors (canteen, transport, housekeeping, security, etc.) for smooth service delivery.
- Ensure compliance with service level agreements (SLAs) and statutory requirements.
- Validate vendor bills and verify service records for accuracy.
- Maintain accurate records of allocated assets, ensuring proper tracking and utilization.

Compliance, Documentation & Records

- Ensure proper documentation and compliance for all administrative processes.
- Manage scrap disposal in accordance with company policies, ensuring 100% documentation

compliance.

- Maintain comprehensive employee records in both digital and physical formats.
- Update and manage group insurance data on a monthly basis.

Finance & Budget Management

- Prepare and manage administrative budgets and provisions.
- Process vendor invoices, Journal Vouchers (JV), Purchase Requests (PR), and service entries.
- Monitor expenses and support cost optimization initiatives.

HR & Admin Coordination

- Ensure effective coordination between HR and Admin functions for seamless employee services.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Asst. Manager - Human Resources (Pune)
🏢 Fresenius Kabi
📍 Pune