About the jobShooting Stars Foundation (SSF) supports scholars through their academic journey and into meaningful careers, and sustains a growing community of alumni, corporate volunteers, and partners around that mission. As an Admin & People Operations Associate, you will be responsible for ensuring the smooth functioning of SSF’s people and administrative processes. The role will manage and coordinate key employee, intern and volunteer lifecycle activities - from recruitment and onboarding to attendance, payroll documentation, engagement and exit.Position Title: Admin & People Operations AssociateFull Time (8hrs/day / 40hrs/week)Remuneration: Rs 20,000 - 24,000 per month (depending on experience)Location: Chennai (Hybrid – Minimum 2-3 days a week at Nungambakkam office)Availability: Monday to Friday with some evening and weekend availabilities as neededRequirements1-3 years’ experience in NGO or relevant field with similar admin roleSpontaneous push to close attitude of all projectsAttention to detail is extremely importantFast paced project experience is a mustData Analysis / Dashboarding / Reporting experience is a MUSTCreating and maintaining SOP / Workflows for processes is a MUSTPassion for community service, especially in the field of educationDegree holder – Arts / Social Work / Humanities / Organizational StudiesExcellent English language skills – both written and spoken – proficient in other languages in India is an advantageGood communication skills to maintain relationships with members of the organization and respond to their requests regularly.Working knowledge of Google Drive / Excel / Word / Email etc.



(You will be tested in this)Own a laptop or system at home with internet connection - Online work / Telephone workApplication will be considered only if the following form is filled - https://forms.Gle/BNfcZzpU1NYfMmf26Roles and ResponsibilitiesExpense AdministrationRaise and track employee / vendor expense requests - Collect bills, invoices and supporting documentsCoordinate with treasurer, accountant and approvers for paymentsMaintain expense report Support audit / compliance documentationAny other Finance administration items follow up as required Employee HR AdministrationMaintain complete employee records and HR documentationManage leave and attendance trackerEnsure employee information is updated across relevant systemsHiring & Recruitment AdministrationCoordinate with hiring managers on shortlisted candidates - send interview / google form communication to candidatesMaintain candidate tracker and recruitment statusOwn the end-to-end administrative onboarding and exit checklistIntern ManagementSupport intern hiring - send communication, roll out intern offer Onboard interns - induction checklistMaintain intern database, reporting manager, work allocation, feedback, internship completion certificatesTrack timesheets and attendanceCoordinate intern engagement activities - townhall with the team, quarterly awards, weekly motivationOffice & General AdministrationVendor coordination - procurement, packaging, delivery, printing, etc.Maintain records of company assets issued to employees - phone, laptops, etc.Schedule and coordinate town halls, internal events calendar, coordinate employee training and engagement activities (quarterly awards, anniversary / birthday wishes, anniversary cake, prizes for various scholar events, etc.)The Admin person should be the custodian of organizational administrative records(In future scope) Volunteer ManagementVolunteer onboarding - maintaining database, collect required documentationMatch volunteers with programs / eventsTrack volunteer participation hoursMaintain volunteer certificates recordsBuild a volunteer history for future engagementApplication will be considered only if the following form is filled - https://forms.Gle/BNfcZzpU1NYfMmf26

📌 Program Associate - Admin & People Operations (Chennai)
🏢 Shooting Stars Foundation
📍 Chennai