Job Description

Office Discipline Workplace Governance

- Ensure a disciplined, professional and productive work environment across the office premises.

- Conduct regular office rounds to monitor employee behaviour, punctuality and adherence to workplace discipline.

- Enforce silence and decorum in operations areas to improve productivity and accuracy.

- Identify unnecessary gatherings and non-work-related discussions and politely redirect employees to designated common areas.

- Maintain high standards of office etiquette, discipline and professionalism.

- Attendance Time Management

- Monitor office reporting time, post-lunch attendance and movement within the office.

- Ensure employees adhere to scheduled office timings and break durations.

- Report deviations, repeated indiscipline and attendance concerns to HR.

- Assist in maintaining workplace accountability without direct intervention from senior management.

Administration Facility Management

- Supervise housekeeping personnel and ensure excellent cleanliness standards across offices.

- Conduct daily inspections of workstations, meeting rooms, reception, pantry and common areas.

- Coordinate maintenance activities including electrical, plumbing, pest control, repairs and AMC vendors.

- Ensure office infrastructure always remains operational.

Resource Cost Management

- Manage office stationery inventory and issue materials based on departmental requirements.

- Track stationery consumption and implement controls to reduce unnecessary usage and wastage.

- Monitor printing and paper consumption and recommend cost- saving initiatives.

- Ensure optimal utilization of office resources and assets.

Vendor Support Staff Management

- Supervise housekeeping, security, pantry and other facility support staff.

- Coordinate with external vendors for office maintenance and administrative services.





- Ensure timely completion of administrative tasks with defined service standards.

- Maintain discipline, attendance and productivity of support staff.

Office Operations Coordination

- Act as the single point of contact for all day-to-day administrative requirements.

- Coordinate seamlessly with HR, Administration and departmental heads.

- Ensure smooth functioning of both office locations without requiring regular intervention from senior leadership.

- Implement standing operating procedures for office discipline and administration.

Compliance, Safety Security

- Ensure adherence to office policies, security protocols and safety guidelines.

- Conduct routine inspections to identify operational risks and recommend corrective actions.

- Support emergency preparedness, evacuation procedures and workplace safety initiatives.

- Maintain visitor discipline and office access protocols.

Skills and Knowledge

- Retired Defence Services Personnel preferred.

- Strong leadership presence with the ability to command respect through discipline and professionalism.

- Excellent administrative and facility management skills.

- Strong observation and monitoring abilities.

- High integrity, fairness and accountability.

- Ability to enforce policies firmly while maintaining professionalism.

- Good conflict resolution and people management skills.

- Strong execution and follow-up orientation.

- Comfortable communicating in Hindi; English communication is desirable but not mandatory.

- Physically active and capable of continuous movement across office premises.

- Highly organized with solid attention to detail.

Educational Qualification

Graduate in any discipline. Defense Administration/Facilities Management experience will be an added advantage.

Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Administration Manager (Pune)
🏢 Prachay Capital
📍 Pune