Senior Executive SEZ and Admin

We are looking for a Senior Executive SEZ Compliance Administration with 5 8 years of experience to manage end-to-end SEZ statutory compliance, including SOFTEX, import/export documentation, customs coordination, and regulatory filings. The role also involves overseeing office administration, vendor management, facility operations, asset management, and ensuring smooth day-to-day workplace operations in an IT/ITES SEZ environment.

Experience

5 8 years

Job Type

Full time

Location

- Pune

Key Responsibilities

SEZ Compliance Documentation (60%)

- Manage end-to-end SEZ compliance activities as per SEZ Act, Rules, and applicable government regulations.

- Prepare, verify, and submit all SEZ-related documentation including:

- SOFTEX Forms
- Bill of Entry
- Shipping Bills
- Procurement Documentation
- Re-warehousing Certificates
- Bonding De-bonding documentation
- Asset movement documentation
- Import Export related documentation

- Coordinate with:

- SEZ Development Commissioner Office
- Customs Department
- Authorized Officers
- Consultants
- Internal Finance and Operations teams

- Ensure timely filing of:

- Quarterly Annual SEZ Returns
- Compliance reports
- Statutory registers

- Maintain records of imported and indigenous assets as per SEZ regulations.

- Coordinate audits related to SEZ compliance.

- Ensure adherence to all documentation timelines and statutory requirements.

- Maintain complete digital and physical records for inspections and audits.

- Track regulatory changes and ensure implementation of new compliance requirements.

Office Administration (40%)
- Manage day-to-day office administration and facility operations.
- Handle office maintenance, repairs, housekeeping, security, and pantry services.
- Coordinate with office vendors including:
- Housekeeping
- Security Agency
- Internet Service Providers
- Facility Maintenance Vendors




- Electrical HVAC Vendors
- Office Supplies Vendors

- Monitor Annual Maintenance Contracts (AMC) and vendor performance.
- Process vendor quotations, purchase requests, invoices, and payment coordination.
- Ensure workplace readiness, hygiene, and safety standards.
- Maintain office assets and inventory records.
- Coordinate employee seating arrangements and workspace management.
- Support office events, employee engagement activities, and administrative logistics.
- Coordinate with building management for common facility requirements.

Required Skills Competencies

Technical Skills

- Solid knowledge of SEZ Rules, Customs procedures, and statutory compliance.
- Hands-on experience with SEZ documentation and filing processes.
- Knowledge of Import Export documentation.
- Good understanding of office administration and facility management.
- Proficiency in Microsoft Excel, Word, and PowerPoint.
- Experience working with ERP/Compliance portals is an added advantage.

Behavioral Competencies
- High attention to detail
- Strong documentation and record management skills
- Excellent coordination and follow-up abilities
- Good communication and stakeholder management
- Vendor negotiation skills
- Problem-solving mindset
- Ability to work independently
- Strong ownership and accountability

Eligibility:-

Education

- Bachelor s Degree in Commerce, Management, Administration, or related field.

- Certification in Export-Import, Logistics, or SEZ Compliance will be an added advantage.

Experience

- 5 8 years of relevant experience in:

- SEZ Compliance
- SEZ Documentation
- Office Administration
- Vendor Management

- Prior experience in an IT/ITES company operating from an SEZ is highly preferred.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Sr Executive SEZ and Admin (Pune)
🏢 Scalefusion
📍 Pune