Role Summary

The Accounts Payable Senior Associate will manage end-to-end accounts payable processes, ensuring timely and accurate vendor payments, maintaining strong financial controls, and supporting compliance requirements across the organization.

The role requires close coordination with program teams, procurement, budget holders, vendors, and the finance team to ensure smooth processing of invoices, reimbursements, advances, and other payments. The individual will also contribute to strengthening systems, documentation, and process improvements within the finance function.

Role Details

- Location: Bengaluru/Delhi/Remote
- Length of Commitment: at least one year
- Start Date: ASAP (applications will be reviewed on a rolling basis)

Responsibilities

Accounts Payable Operations

- Review and process vendor invoices, consultant invoices, reimbursement claims, travel expenses, and payment requests in accordance with organizational policies.
- Verify supporting documents, approvals, procurement records, contracts, and budget availability before processing payments.
- Ensure timely processing of vendor payments, employee reimbursements, advances, and statutory payments.
- Maintain payment trackers and monitor payment timelines to ensure adherence to service-level expectations.
- Reconcile vendor statements and resolve discrepancies in coordination with internal teams and vendors.
- Maintain complete and audit-ready documentation for all payable transactions.
- Support month-end and year-end closing activities related to accounts payable and accruals.

Vendor and Stakeholder Management

- Serve as the primary point of contact for vendor payment-related queries.
- Coordinate with program teams, procurement teams, and budget holders to resolve invoice discrepancies and documentation gaps.




- Maintain and update vendor master records, contracts, tax documentation, and banking information.
- Support onboarding of new vendors by ensuring completeness of required documentation.

Compliance and Financial Controls

- Ensure all transactions comply with organizational policies, donor requirements, internal controls, and statutory regulations.
- Ensure proper accounting classification and project allocation of expenses.
- Support internal and external audits by providing required schedules, reconciliations, and documentation.
- Identify and escalate process risks, exceptions, and compliance concerns.

Taxation and Regulatory Compliance

- Apply GST, TDS, and other applicable statutory requirements while processing payments.
- Ensure accurate tax deductions and maintenance of supporting records.
- Coordinate with the finance team for tax reconciliations and compliance-related documentation.
- Stay updated on regulatory changes impacting accounts payable processes.

Process Improvement and Systems Strengthening

- Maintain and improve accounts payable trackers and workflows using Google Sheets and Excel.
- Support implementation and optimization of accounting and expense management systems.
- Assist in developing and updating SOPs, process documentation, and training materials.
- Identify opportunities for automation, efficiency improvements, and stronger financial controls.




- Contribute to strengthening finance operations and payment processes across the organization.

Requirements

- Bachelors degree in Accounting, Finance, Commerce, or a related field.
- Minimum 5-6 years of relevant experience in Accounts Payable, Finance Operations, or Accounting.
- Solid understanding of invoice processing, vendor management, reimbursements, advances, and payment cycles.
- Working knowledge of GST, TDS, and related compliance requirements.
- Proficiency in Google Sheets and MS Excel, including:

- Lookups and data validation
- Reconciliation and reporting
- Financial trackers

- Strong attention to detail and commitment to accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Strong communication and stakeholder management skills.
- Ability to work independently and coordinate across teams.

Good to have

- Experience working in non-profits, consulting firms, or project-based organizations.
- Familiarity with accounting and expense management systems such as Zoho Books, Zoho Expense, Tally, QuickBooks, or similar platforms.
- Exposure to procurement processes and contract management.

Additional Requirements

- A highly organized and detail-oriented professional who enjoys building efficient processes.
- Someone who takes ownership and proactively resolves issues.
- A strong collaborator who can work effectively with vendors and internal stakeholders.
- A problem solver who can identify process gaps and recommend practical improvements.
- A professional who values accuracy, compliance, and continuous improvement.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Senior Associate-Accounts Payable (New Delhi)
🏢 Good Business Lab
📍 New Delhi