Key Responsibilities
1. Calendar & Time Management
Manage the Director's calendar, prioritizing meetings, plant visits, and travel based on business criticality.
Schedule and coordinate internal reviews (production, safety, quality) and external meetings.
Anticipate scheduling conflicts and proactively resolve them.
2. Communication & Correspondence
Draft, review, and manage emails, letters, memos, and internal circulars on behalf of the Director.
Act as the first point of contact for internal departments (Production, HR, Finance, Procurement, Safety) and external parties seeking the Director's time.
Filter and prioritize communications, ensuring urgent matters are escalated appropriately.
3. Meeting & Travel Coordination
Organize board meetings, management review meetings (MRM), and plant leadership meetings — including agenda preparation, minutes, and follow-up on action items.
Arrange domestic/international travel, accommodation, and logistics, often involving plant-site visits.
Coordinate visits of clients, auditors, government officials, or investors to the facility.
4. Documentation & Reporting
Prepare presentations, MIS reports, and business review decks by coordinating inputs from various departments (Production, Quality, HR, Finance).
Maintain confidential files, contracts, and compliance documentation.
Track key deliverables, deadlines, and follow up with department heads on behalf of the Director.
5. Liaison & Coordination
Coordinate with plant heads, department managers, and corporate office teams to ensure timely execution of the Director's directives.
Liaise with external stakeholders — regulatory bodies, industry associations, vendors, and clients — as needed.




Support coordination for statutory/compliance matters relevant to manufacturing (pollution control board, factory license renewals, labor department, etc.), working closely with the compliance/legal team.
6. Office & Administrative Management
Oversee the smooth functioning of the Director's office, including managing office supplies, IT support coordination, and visitor management.
Handle expense reports, invoices, and budget tracking related to the Director's office.
Maintain a high level of confidentiality regarding business, financial, and personnel matters.
7. Special Projects
Support the Director on ad-hoc strategic projects, market research, or plant expansion initiatives.
Conduct preliminary research and compile briefing notes for meetings, negotiations, or site visits.
Required Qualifications
Education: Bachelor's degree in Business Administration, Commerce, or related field (MBA preferred but not mandatory).
Experience: 5–10 years of experience as an Executive Assistant/Personal Secretary to senior leadership, preferably in a manufacturing, industrial, or heavy engineering environment.
Technical Skills: Proficiency in MS Office (Excel, PowerPoint, Word, Outlook); familiarity with ERP systems (SAP preferred) is a plus.
Key Skills & Competencies
Excellent written and verbal communication skills.
Strong organizational and multitasking abilities.
High degree of discretion, integrity, and professionalism in handling sensitive information.
Ability to work under pressure and manage shifting priorities in a plant/operations-driven environment.
Robust interpersonal skills to coordinate across shop-floor, corporate, and external stakeholders.
Basic understanding of manufacturing operations, safety protocols, and industrial compliance is an advantage.
Willingness to travel to plant locations as required.

📌 Executive Assistant (Hyderabad)
🏢 Radha TMT
📍 Hyderabad