Key Responsibilities

Administrative SupportManage day-to-day administrative activities of the Director.

- Maintain files, records, and confidential documents.
- Prepare reports, letters, presentations, and business correspondence.
- Handle documentation and paperwork related to company operations.

Recruitment & HR CoordinationPost job advertisements on job portals and social media platforms.

- Screen applications and coordinate interviews.
- Maintain employee records and HR documentation.
- Follow up with candidates and recruitment agencies.
- Coordination & Follow-ups

Coordinate with vendors, consultants, clients, government offices, and service providers.

- Follow up on assigned tasks and ensure timely completion.
- Track pending work and provide regular status updates to the Director.
- Liaise with internal teams and external stakeholders.

Appointment & Calendar ManagementSchedule meetings, appointments, and business visits.

- Manage the Director’s calendar and travel arrangements.
- Coordinate conference calls and virtual meetings.

Accounts & Utility Coordination

Coordinate payment and documentation for GST, electricity, internet, mobile, rent, and other company bills.

- Maintain records of invoices, receipts,



and payment schedules.
- Follow up with accountants, auditors, and service providers when required.

Courier & Office AdministrationManage courier dispatches and incoming deliveries.

- Track shipments and ensure timely delivery of documents.
- Handle office supplies, stationery, and vendor coordination.
- Maintain office records and administrative systems.

Director’s Office SupportAssist the Director with business and personal work-related coordination.

- Handle confidential information with professionalism and discretion.
- Ensure smooth execution of tasks assigned by the Director.
- Act as a central point of coordination between the Director and stakeholders.

Desired SkillsExcellent communication and follow-up skills.

- Robust organizational and multitasking abilities.
- Proficiency in MS Office, Google Workspace, Excel, and email management.
- Attention to detail and documentation skills.
- Ability to work independently and maintain confidentiality.

Experience1–5 years in Administration, Executive Assistant, Office Coordinator, or similar roles preferred.

📌 Administrative Manager (Mumbai)
🏢 EduOptions Abroad
📍 Mumbai