Description

Job Description – Transport Coordinator

Position Summary
The Transport Coordinator is responsible for planning, coordinating, and monitoring
transportation activities to ensure the safe, timely, and cost-effective practices. The role involves
coordinating with drivers, transport vendors, internal departments and other stakeholders while
maintaining accurate records and ensuring compliance with institute policies and applicable
regulations.

Education
• Bachelor’s degree or diploma in Logistics, Supply Chain Management, Transportation,
Business Administration, or a related field.
• Additional certification in Logistics, Supply Chain, Fleet Management, or Transportation
Management is an advantage

Required Experience

• 2–5 years of experience in transportation coordination, logistics, fleet operations, or a related role.

• Experience coordinating drivers, transport vendors, routes, schedules, and vehicle movements.

• Experience in maintaining transportation records, reports, and documentation.

• Experience handling transport-related issues, delays, breakdowns, and emergency situations.

• Experience with MS Office, transportation management systems, ERP systems is preferred.

• Willingness to work flexible schedule when required, including weekends or public holidays depending on operational needs.

Responsibilities & Duties

Coordinate daily transportation activities and ensure vehicles and drivers are available according to operational requirements.

• Plan and schedule vehicle movements, routes, pickups, deliveries, and transportation services.

• Coordinate with drivers, transport vendors, suppliers, customers, and internal departments.





• Monitor vehicle movements and ensure transportation schedules are followed.

• Track delays, cancellations, breakdowns, and other transport-related issues and take corrective action promptly.

• Arrange alternative transportation when vehicles or drivers are unavailable.

• Verify driver and vehicle documentation, including licenses, permits, insurance, registration, and required compliance documents.

• Maintain accurate records of vehicle movements, trips, mileage, fuel consumption, driver assignments, and transportation costs.

• Monitor vehicle maintenance schedules and coordinate servicing and repairs with relevant teams or vendors.

• Ensure drivers and transport vendors follow company safety policies and procedures.

• Monitor driver performance and report safety, attendance, or service-related concerns to management.

• Coordinate transportation requirements for meetings, events, employee movements, deliveries, or other company activities as applicable.

• Review transport invoices and supporting documents and coordinate with Finance for processing and reconciliation.

• Monitor transportation costs and identify opportunities to improve efficiency and reduce expenses.

• Prepare daily, weekly, and monthly transportation reports as required. • Maintain proper documentation and filing of transportation-related records.

• Respond promptly to transportation-related queries and complaints from employees, customers, or other stakeholders.

• Ensure compliance with company policies, safety standards, and applicable transportation laws and regulations.

• Support audits and provide transportation records and reports when required.

• Perform other transportation and logistics duties assigned by management/Institute.

📌 Transport Coordinator (Shirpur)
🏢 Foundation SVKM
📍 Shirpur