Job Description

We are looking for a hands-on Payroll Manager who has independently managed payroll within a corporate environment and has directly run payroll in-house rather than primarily managing an outsourced payroll provider .

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The ideal candidate will have strong expertise in payroll processing, statutory compliance, payroll accounting, reconciliations and employee payroll management. This role requires someone who is highly detail-oriented, process-driven and comfortable taking complete ownership of the payroll cycle.

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You will be responsible for ensuring that employees are paid accurately and on time every month, while maintaining complete compliance with applicable statutory and regulatory requirements.

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Key Responsibilities

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End-to-End Payroll Management

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- Independently manage and execute the complete monthly payroll cycle from payroll inputs to final salary processing.
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- Collect, validate and consolidate payroll inputs including attendance, leave, overtime, incentives, commissions, deductions, reimbursements, new joiners, exits, salary revisions and other employee movements.
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- Process monthly payroll accurately within defined timelines.
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- Prepare and validate salary registers, payroll summaries, variance reports and bank payment files.
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- Conduct month-on-month payroll variance analysis and investigate discrepancies before payroll release.
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- Ensure accurate calculation of gross salary, deductions, net pay, statutory contributions and other payroll components.
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- Manage full-and-final settlements for exiting employees, including notice-period adjustments, leave encashment, recoveries and other applicable components.
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- Process arrears, salary revisions, bonuses, incentives and one-time payments accurately.
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Statutory Compliance

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- Ensure timely and accurate compliance with applicable payroll-related statutory requirements.
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- Manage payroll compliance relating to PF, ESIC, Professional Tax, TDS, Labour Welfare Fund and other applicable statutory deductions/contributions .
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- Ensure timely preparation and submission of statutory returns and challans.
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- Reconcile statutory liabilities and payments with payroll records and accounting records.
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- Stay updated on changes in payroll legislation, tax regulations and statutory requirements and implement necessary changes.
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- Maintain complete documentation and records for statutory audits and inspections.
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Payroll Accounting & Reconciliation

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- Work closely with the Finance/Accounts team to ensure accurate payroll accounting and monthly payroll closure.
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- Reconcile payroll with the general ledger and identify and resolve discrepancies.
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- Prepare payroll accounting entries and supporting schedules.
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- Reconcile salary payments, statutory deductions, employee advances, recoveries and other payroll-related balances.
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- Support monthly, quarterly and annual financial audits with payroll-related information and documentation.
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Employee Payroll Management

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- Act as the primary point of contact for employees for payroll-related queries.
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- Resolve salary discrepancies, deductions, tax-related queries, PF/ESIC issues and other payroll concerns promptly.
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- Maintain confidentiality of employee compensation and personal information at all times.
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- Provide salary statements, tax documents, employment-related payroll certificates and other required documents.
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- Ensure a skilled and responsive employee payroll experience.
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Payroll Systems & Process Improvement

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- Manage and maintain payroll data within the HRMS/payroll system.
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- Ensure employee master data is accurate and updated on a timely basis.
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- Establish strong payroll controls, checklists and approval mechanisms to minimise errors.
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- Identify opportunities to automate and streamline payroll processes.
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- Develop and maintain payroll SOPs and documentation.
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- Conduct periodic audits of payroll data and processes to identify gaps and risks.
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- Ensure payroll records are maintained systematically and are readily available for audits.
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Team & Stakeholder Management

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- Lead and manage the payroll team, ensuring clear ownership and accountability.
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- Coordinate closely with HR, Finance, Operations and management for timely payroll inputs and approvals.
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- Establish and enforce payroll cut-off timelines.
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- Ensure strict adherence to payroll calendars and internal controls.
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- Provide payroll MIS and management reports as required.
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Key Deliverables

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- 100% accurate and timely monthly payroll processing
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- Timely statutory payments and filings
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- Accurate payroll reconciliations
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- Zero/minimal payroll errors and repeat discrepancies
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- Timely Full & Final settlements
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- Accurate payroll accounting and month-end closure
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- Strong payroll documentation and audit readiness
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- Prompt resolution of employee payroll queries
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- Continuous improvement and automation of payroll processes
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What We Are Looking For

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- 8–12 years of relevant experience in payroll management , preferably within a mid-sized or large corporate organisation.
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- Strong experience in directly running end-to-end payroll in-house .
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- Candidates whose primary experience has been limited to coordinating with outsourced payroll vendors will not be suitable for this role.
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- Strong understanding of Indian payroll processes and statutory compliance.
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- Hands-on experience with PF, ESIC, Professional Tax, TDS, Labour Welfare Fund and other applicable payroll compliances.
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- Experience managing payroll for a sizeable employee population with multiple salary components.
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- Strong understanding of payroll accounting and reconciliation.
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- Experience with HRMS/payroll systems and advanced Excel.
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- Strong analytical and numerical skills.
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- Excellent attention to detail and ability to identify discrepancies.
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- Strong problem-solving and organisational skills.
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- Ability to work under strict monthly deadlines.
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- Excellent communication and stakeholder-management skills.
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- High level of integrity and confidentiality when handling sensitive compensation information.
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📌 Payroll Manager (Pune)
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