Description
The Project Administrator reports to the Team Lead, Project Administrator. The Project Administrator is responsible for productive and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract. The Project Administrator communicates with both internal and external clients in a timely, clear, concise, and professional manner on all relating topics. This role delivers services to different regions/ business units within Energy Systems.
Primary tasks of this role:
- High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities.
- Ability to prioritize and deliver timely support requests.
- Proactive, timely & accurate invoicing in line with contract to reduce WIP balances.
- Collaborates and communicates regularly with the Project Controller and Project Manager on related items.
- System related activities for assigned projects:




- Project setup and Maintenance in TeamCenter (Including Agreement & Budget).
- Project setup and Maintenance in Oracle Finance (Including Agreement & Budget).
- Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM)
- Draft Invoice Generation.
- Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc.), as directed by the Project Controller and/or Project Manager.
- Works with the PC and/or the PM to resolve transactional errors in Oracle.
- Event entry and processing related to invoicing, and Revenue Recognition.
- Invoice Processing.
- Invoice manual revisions to the formatted document, and attachments.
- Invoice Distribution up to an

📌 Project Administrator (Pune)
🏢 DNV
📍 Pune