Key Responsibilities

1. Travel Management & Booking

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Manage end-to-end domestic and international travel arrangements for employees, management, guests, and official visitors.

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Coordinate and book flights, trains, hotels, cabs, local transportation, and other travel requirements.

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Prepare and share travel itineraries, confirmations, tickets, hotel details, and transportation arrangements.

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Coordinate travel requirements for official meetings, events, conferences, competitions, and school-related activities.

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Ensure timely booking and cost-effective travel options as per organisational policies.

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Maintain records of all travel bookings, cancellations, modifications, and expenses.

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Handle last-minute travel changes, cancellations, rescheduling, and emergency travel requirements.

2. Travel Vendor Management

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Identify, coordinate with, and manage travel agencies, hotels, cab operators, transport providers, and other travel vendors.

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Obtain quotations and compare rates to ensure cost-effective arrangements.

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Negotiate rates and service terms with vendors wherever applicable.

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Maintain an updated database of approved travel vendors and their contact details.

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Monitor vendor performance, service quality, response time, and billing accuracy.

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Coordinate with vendors for resolving service-related issues and discrepancies.

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Verify travel invoices and coordinate with Finance for timely processing of payments.

3. Reception & Front Office Management

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Manage the reception/front desk and ensure a qualified and welcoming experience for all visitors.

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Receive and greet parents, visitors, vendors, candidates, and other stakeholders.

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Manage incoming calls, messages, emails, and visitor enquiries and direct them to the appropriate department/person.

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Maintain visitor records and ensure adherence to visitor management and security protocols.

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Coordinate appointments and meetings for management and relevant team members.

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Guide visitors and

📌 Admin & Travel Executive (Gurugram)
🏢 Cyboard School
📍 Gurugram