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JD For Front Office Executive

A Front Office Executive (FOE) acts as the primary point of contact and "face" of an organization, managing the reception area, welcoming visitors, and handling communication. Key responsibilities include handling phone calls, scheduling meetings, managing incoming/outgoing mail, and performing clerical tasks.

Front Desk Representative to undertake all receptionist and clerical duties at the desk of our main entrance. You will be the “face” of the company for all visitors and will be responsible for the first impression we make.

The goal is to make guests and visitors feel comfortable and valued while on our premises.

Key Responsibilities
Visitor Management: Greeting guests, issuing visitor badges, and maintaining the visitor log.

Administrative Support: Filing, scanning, copying, and updating documents.

Scheduling: Organizing appointments and managing front-desk calendars.

Front Desk Maintenance: Ensuring the reception area is clean and qualified.

Security & Safety:



Maintaining office security by controlling access via the reception desk.

Keeping front desk tidy and presentable with all necessary material

Greeting and welcoming desks as they approach the front desk

Answering questions and addressing complaints

Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)

Greet and welcome guests

Answer questions and address complaints

Answer all incoming calls and redirect them or keep messages

Receive letters, packages etc. and distribute them

Prepare outgoing mail by drafting correspondence, securing parcels etc.

Monitor office supplies and place orders when necessary

Keep updated records and files

Monitor office expenses and costs

Take up other duties as assigned (travel arrangements, schedules etc.)

Required Skills and Qualifications
Experience: Previous experience in a similar role (1-5 years) is often required.

Commu

📌 Front Office Executive (Mumbai)
🏢 JLL
📍 Mumbai