Job Description

Position: Executive Assistant to the Managing Director (MD)

Company: Eminent Group
Location: Surat, Gujarat
Department: Executive Office
Reporting To: Managing Director

About the Role

Eminent Group is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and strategic support to the Managing Director. The ideal candidate will act as a trusted partner to the MD, ensuring smooth day-to-day operations, effective communication, and seamless coordination across all business functions.

Key Responsibilities

Executive Support

- Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
- Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the MD.
- Prepare agendas, presentations, reports, meeting minutes, and business documents.
- Coordinate internal and external meetings, ensuring all required materials are prepared in advance.
- Follow up on action points and ensure timely completion of assigned tasks.

Coordination & Communication

- Serve as the primary point of contact between the MD and internal departments, business associates, clients, and external stakeholders.
- Coordinate with various business verticals of the Group to monitor progress on key initiatives.
- Ensure effective communication and timely dissemination of important information.

Administrative Management

- Maintain confidential records, files, contracts, and business documents with the highest level of discretion.
- Prepare expense reports, reimbursement statements, and executive documentation.
- Organize business travel, hotel bookings, transportation, and event arrangements.





Business Support

- Assist the MD in tracking ongoing projects, business reviews, and strategic initiatives.
- Conduct research, gather business intelligence, and prepare analytical reports when required.
- Monitor deadlines and ensure timely execution of commitments made by the MD.

Meeting & Event Management

- Schedule board meetings, leadership meetings, and review meetings.
- Record meeting minutes and circulate action trackers.
- Coordinate executive events, conferences, and official functions.

Confidentiality

- Handle highly confidential business information with professionalism and integrity.
- Maintain strict confidentiality regarding company operations, financial information, and strategic discussions.

Eligibility Criteria

Education

- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
- MBA or Postgraduate qualification will be an added advantage.

Experience

- 38 years of experience as an Executive Assistant, Executive Secretary, Personal Assistant, or similar executive support role.
- Experience supporting CXOs, Directors, or Managing Directors is preferred.
- Experience in the Automobile, Corporate, Manufacturing, or Infrastructure industry will be an added advantage.

Required Skills





- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Exceptional time management and prioritization skills.
- High level of professionalism and discretion.
- Strong interpersonal and stakeholder management skills.
- Ability to work under pressure and meet deadlines.
- Attention to detail with excellent documentation skills.
- Problem-solving and decision-making capabilities.

Technical Skills

- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Experience with Google Workspace.
- Knowledge of preparing presentations, reports, and dashboards.
- Familiarity with virtual meeting platforms and digital collaboration tools.

Key Competencies

- Executive Presence
- Confidentiality & Integrity
- Planning & Coordination
- Initiative & Proactiveness
- Business Acumen
- Adaptability
- Relationship Management
- Skilled Communication
- Analytical Thinking
- Attention to Detail

Preferred Candidate Profile

- Well-groomed and professional personality.
- Solid follow-up and coordination skills.
- Ability to independently manage executive priorities.
- Flexible to travel, if required, for official business.
- Willingness to work beyond regular office hours when business demands.

What We Offer

- Opportunity to work closely with the Managing Director and senior leadership.
- Exposure to strategic business operations across multiple group companies.
- Professional growth in a dynamic and fast-paced environment.
- Collaborative work culture with opportunities for continuous learning.

Location: Surat, Gujarat
Employment Type: Full time

📌 Executive Assistant To Managing Director (Surat)
🏢 BMW Eminent Cars Surat
📍 Surat