Role & responsibilities

1. Onboarding and Documentation

- Coordinate end-to-end onboarding process for new hires.
- Ensure timely collection, verification, and filing of employee documents.
- Facilitate orientation sessions and support new joiners in their settling-in phase.
- Maintain onboarding trackers and checklists.

2. Background Verification (BGV)

- Liaise with third-party vendors to initiate and complete background checks.
- Track BGV status and escalate delays.
- Ensure completion of BGV documentation before confirmation timelines.

3. HRMS Data Management

- Enter, update, and audit employee data in the HRMS system.
- Maintain accurate employee records (personal, skilled, statutory).
- Generate and validate system reports to ensure data accuracy.
- Must have hands-on experience with any HRMS application (e.g., Workday, Darwinbox, Keka, SAP SuccessFactors, etc.).

4. Reporting & Analysis

- Prepare HR reports including headcount, attrition, onboarding status, confirmation due, and HRIS updates.
- Support in HR metrics and dashboard creation as required.

5. Employee Interaction and Feedback

- Connect with new hires periodically during their initial months to collect feedback and address concerns.
- Escalate any issues or special requests to relevant stakeholders.

6. Employee Confirmation Process

- Track upcoming confirmation due dates.
- Follow up with managers to ensure timely completion of probation assessments.




- Issue confirmation letters to employees post-approval.

7. Employee Engagement and Events

- Assist in planning and executing employee engagement initiatives.
- Help organize internal events, celebrations, and wellness activities.
- Collect feedback and suggest improvement ideas for better participation.

8. Separation Process

- Coordinate end-to-end offboarding activities for exiting employees.
- Ensure smooth completion of resignation formalities, including documentation and clearance.
- Schedule and conduct exit interviews; compile and report insights to HR leadership.
- Update HRMS and maintain accurate exit records.
- Coordinate with IT/Admin/Finance to ensure proper handover and asset recovery.

Preferred candidate profile

- We are seeking a proactive and detail-oriented HR Executive with 1 to 4 years of experience to support key HR operations.
- This role demands a hands-on individual who can manage employee onboarding, data management, engagement initiatives, separation handling, and support in day-to-day HR functions.
- The ideal candidate will bring a positive attitude, strong coordination skills, and a passion for creating a seamless employee experience.
- Prior experience with any HRMS application is essential.

Skills: HRMS Management, Team Management, Employee Engagement, Talent Management, Onboarding

Experience: 1.00-4.00 Years

📌 Human Resource Executive (Pune)
🏢 The Digital Group Infotech
📍 Pune