About Estero Education Services

Estero Education Services is an international education organisation focused on creating opportunities for students to access high-quality global education, with a strong focus on New Zealand. Estero works closely with students, educational institutions, universities and partner networks to support students throughout their international education journey.

About the Role

We are looking for a highly organised, proactive, and dependable Executive Assistant to the Managing Director who can work closely with him across his professional priorities, meetings, relationships, travel, projects, and day-to-day business activities. This is not a conventional administrative role. The right person will become a trusted extension of the MD — helping him stay focused on high-value priorities while ensuring that commitments, conversations, meetings, follow-ups, and important details do not fall through the cracks.

The role will suit someone sharp, mature, discreet, commercially aware, and exceptionally good at getting things done.

You should be comfortable working in an setting where priorities can change quickly and where taking initiative is valued more than waiting for instructions.

Key Responsibilities

- Manage calendar, meetings, appointments, and daily priorities to help structure the day around the most important business priorities.
- Coordinate internal and external meetings across different stakeholders and time zones.
- Maintain a clear tracker of commitments, action items, meetings, and follow-ups.
- Ensure that actions arising from meetings are assigned, tracked, and closed.
- Follow up with internal teams, partners, clients, institutions, and other stakeholders
- Manage day-to-day communication on behalf of the MD
- Draft and coordinate professional emails, messages, meeting notes, and follow-ups.




- Maintain strong professional relationships through timely and thoughtful communication.
- Handle sensitive and confidential information with complete discretion.
- Coordinate domestic and international travel, including flights, accommodation, ground transportation, meetings, and itineraries.
- Prepare detailed travel schedules and briefing notes when required.
- Coordinate meetings and engagements around travel schedules.
- Prepare agendas, briefing documents, presentations, and supporting information for important meetings.
- Coordinate across multiple teams to keep priority initiatives moving.
- Research topics, companies, institutions, people, or opportunities when required and provide concise summaries.
- Keep track of important dates, deadlines, events, and commitments.
- Anticipate potential issues before they become problems.

What We Are Looking For

The ideal candidate will be:

- Highly organised – able to manage multiple priorities without losing track of details.
- Proactive – someone who sees what needs to be done and acts without constantly being asked.
- Excellent at follow-through – comfortable chasing people, closing loops, and ensuring things get completed.
- A strong communicator – confident, articulate, and professional in written and verbal communication.
- Discreet and trustworthy – understands the importance of confidentiality.
- Resourceful – able to find answers and solutions independently.




- Commercially aware – understands that meetings, relationships, opportunities, and time all have business value.
- Adaptable – comfortable with changing priorities and a dynamic entrepreneurial environment.
- Detail-oriented without losing the bigger picture.
- Comfortable dealing with senior stakeholders and representing the executive professionally.

Skills & Qualifications

- Bachelor's degree or equivalent professional experience.
- Excellent written and spoken English.
- Strong proficiency with Microsoft Office / Google Workspace.
- Strong calendar, email, document, and task-management skills.
- Ability to prepare polished presentations, documents, and meeting briefs.
- Strong research and information-gathering skills.
- Comfortable using technology and AI tools to improve productivity.
- Strong attention to detail and ability to manage confidential information.

If you are someone who enjoys being at the centre of a fast-moving environment, takes ownership, loves organising complexity, and gets satisfaction from making things happen, this could be an excellent opportunity.

Why Join?

This role offers an opportunity to work closely with an entrepreneur and gain first-hand exposure to:

- Business strategy and decision-making
- Partnerships and stakeholder management
- International education and business
- Entrepreneurial growth
- High-level meetings and negotiations
- Projects spanning multiple teams and markets
- Building systems and processes in a growing organisation

The role provides significant exposure and responsibility for the right individual, with the opportunity to grow alongside the business.

Pay: ₹35,000.00 - ₹50,000.00 per month

Benefits:

- Leave encashment
- Paid sick time
- Paid time off

Work Location: In person

📌 Executive Assistant to Managing Director (India)
🏢 Estero Education Services
📍 India