Department

Administration

No. of position

1

Experience

2-5 years

Job Location

Vashi Mumbai

Role Overview

About the Role

We are looking for a well-presented, confident, and organized Front Desk Executive to manage our reception area while also supporting day-to-day administrative activities.

The ideal candidate should have excellent communication skills, a professional personality, and the ability to efficiently manage multiple tasks.

Key Responsibilities

Key Responsibilities

Front Desk & Reception

- Manage the reception area and ensure a professional experience for visitors and clients.

- Greet and assist visitors, candidates, clients, and business associates.

- Handle incoming calls, emails, and general inquiries professionally.

- Maintain visitor records and coordinate visitor access.

- Coordinate with employees for meetings and appointments.

- Manage courier and incoming/outgoing document movement.

Administration

- Handle day-to-day office administration and support activities.

- Coordinate with housekeeping, security, vendors, and other service providers.

- Maintain office supplies, stationery, and pantry requirements.

- Maintain administrative records and documentation.





- Assist HR and other departments with routine administrative activities.

- Coordinate meetings, conference rooms, and office arrangements.

- Support employee engagement activities and internal events when required.

- Ensure the reception and common areas are maintained properly.

- Handle any other administrative responsibilities assigned by the management.

Qualifications

Candidate Profile

- Graduate in any discipline.

- 1–3 years of experience in front desk, receptionist, administration, or a similar role.

- Excellent verbal and written communication skills.

- Good knowledge of MS Office / Google Workspace.

- Pleasant personality with a professional and presentable appearance.

- Robust organizational and multitasking skills.

- Should be proactive, responsible, and customer-oriented.

- Ability to coordinate effectively with employees, visitors, and vendors.

- Prior experience in the financial services, banking, or stock broking industry will be an advantage.

What We Are Looking For

Someone who can be the first point of contact for the organization while efficiently managing day-to-day administrative requirements with professionalism and

ownership.

📌 Front Desk Executive – Reception & Administration (Mumbai)
🏢 Bigul
📍 Mumbai