About the Role

We are a Bengaluru-based real estate and property management business looking for a responsible, organized and proactive Admin & Accounts Executive to support the day-to-day administration and operations of our business.

This is an admin-first role. The primary responsibility will be managing documentation, coordination, follow-ups, property records, office administration and ensuring that day-to-day tasks are completed on time.

The role will also involve basic accounting and financial record-keeping, including maintaining records, invoices, receipts, payments and coordinating with our Chartered Accountant.

The ideal candidate should be someone who is highly organized, comfortable taking ownership, good with Excel and documentation, and willing to follow up persistently until a task is completed.

Key ResponsibilitiesAdministration & Operations – Primary Responsibility

- Manage day-to-day office administration and operational activities.
- Maintain organized physical and digital files for properties, tenants, vendors and company records.
- Scan, organize, rename and maintain key property and legal documents.
- Maintain property-wise documentation and ensure documents are easily retrievable.
- Maintain registers and trackers for property documents, agreements, deposits, payments and other important records.
- Follow up with tenants, vendors, banks, government offices, professional advisers and other parties as required.
- Track pending tasks and ensure follow-ups are completed within the required timelines.
- Coordinate meetings, appointments and day-to-day requirements of management.
- Coordinate with vendors and service providers for maintenance and other operational requirements.
- Maintain a weekly task tracker and highlight pending or overdue matters to management.
- Assist with employee documentation, office records and basic HR administration.




- Handle confidential business, property and financial information responsibly.

Property & Tenant Administration

- Maintain property-wise and tenant-wise records.
- Track rental agreements, lease commencement and expiry dates, notice periods and escalations.
- Maintain records of security deposits, rent, maintenance and other tenant-related payments.
- Follow up with tenants regarding documentation, payments and other pending matters.
- Maintain records of property tax, utility bills, maintenance expenses and other property-related payments.
- Assist management with documentation required for property-related and legal matters.

Accounts – Secondary Responsibility

- Maintain day-to-day accounting records in Tally / Zoho Books.
- Record receipts, payments, invoices, expenses and vendor bills.
- Maintain bank books and assist with bank reconciliation.
- Track receivables, payables and petty cash.
- Maintain supporting vouchers and payment documentation.
- Prepare basic Excel statements and reports for management.
- Coordinate with the Chartered Accountant for GST, TDS, Income Tax and other compliance requirements.
- Assist in reconciling old payments, receipts and outstanding amounts.

Required Skills

- Good working knowledge of MS Excel and Microsoft Office.
- Basic knowledge of Tally or Zoho Books.
- Basic accounting and bookkeeping knowledge.
- Excellent documentation and filing skills.
- Strong follow-up and coordination skills.
- Good communication skills in English.




- Kannada is preferred.
- Ability to maintain trackers and work systematically.
- Comfortable coordinating with tenants, vendors, banks, CAs and professional advisers.
- Strong attention to detail and ability to handle confidential information.

Qualifications & Experience

- B.Com / BBA / BBM / M.Com or related qualification preferred.
- 1–3 years of experience in administration, office operations, real estate, property management, accounts or a similar role.
- Candidates with experience in real estate, construction, property management, CA offices, family offices or documentation-heavy businesses will be preferred.
- Freshers with excellent Excel, communication, organization and follow-up skills may also be considered.

The Ideal Candidate

We are looking for someone who is:

- Highly organized and dependable
- Proactive rather than waiting to be told what to do
- Comfortable making calls and following up with people
- Good at maintaining records and documentation
- Comfortable with Excel and basic accounts
- Able to manage multiple pending tasks simultaneously
- Detail-oriented and disciplined
- Willing to take ownership of tasks from start to finish

What Success Looks Like

- Office and property-related tasks are followed up without constant supervision.
- Documents are properly organized and easy to retrieve.
- Tenant, vendor and property records are up to date.
- Important deadlines and follow-ups are not missed.
- Basic accounts and reconciliations are maintained accurately.
- Management receives a clear update on pending matters every week.

If you are an organized person who enjoys getting things done, following up with people and keeping operations under control, we would like to hear from you.

Pay: ₹18,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Admin & Accounts Executive – Real Estate (Indiranagar)
🏢 Maxindia Developers
📍 Indiranagar