To support day-to-day administration and facility operations by coordinating employee support services, maintaining records, assisting in workplace upkeep activities, and ensuring smooth administrative functioning.
Key Responsibilities
Administration Support
- Support day-to-day office administration activities and coordination.
- Maintain and update administration-related records, trackers, and reports.
- Coordinate employee transport, cafeteria, housekeeping, and facility-related requirements.
- Assist in monitoring workplace cleanliness and office upkeep.
Facilities Coordination
- Coordinate with vendors and internal teams for maintenance and facility-related activities.
- Escalate infrastructure, housekeeping, or utility-related concerns for timely resolution.
- Support meeting room arrangements, office seating coordination, and employee requirements.
Employee Support
- Assist employees with administration-related queries and support requirements.
- Support implementation of workplace hygiene and office etiquette initiatives.
- Coordinate during office events,
employee engagement activities, and operational requirements.
Documentation & Reporting
- Maintain facility checklists, attendance records of support staff/vendors, and related documentation.
- Generate basic MIS reports and administrative dashboards as required.
- Maintain records related to asset movement, maintenance activities, and office supplies.
Compliance & Process Support
- Support implementation and maintenance of QMS, ISMS, EMS, and related documentation applicable to Administration and Facilities functions.
- Ensure adherence to organizational administrative processes and standards.
Skills & Competencies
- Good coordination and communication skills
- Basic reporting and documentation skills
- Ability to multitask and follow up effectively
- Valuable interpersonal skills and service orientation
Preferred Experience
- 2-4 years of experience in Administration / Facilities / Offi