We are looking for an Accounts Payable Executive to manage vendor invoices and payments for products purchased for our retail stores, ensuring payments are accurate, timely and properly documented.
Key Responsibilities
- Process vendor invoices for stock purchased for retail stores.
- Match Purchase Orders (PO), Goods Receipt Notes (GRN) and vendor invoices before processing payments.
- Verify invoice quantities, rates, discounts, taxes and other commercial terms.
- Identify and resolve discrepancies between PO, GRN and vendor invoices.
- Maintain vendor-wise outstanding and payable records.
- Prepare vendor payment schedules based on agreed credit terms and due dates.
- Process payments to vendors after necessary approvals.
- Ensure payments are made on time while avoiding duplicate or incorrect payments.
- Reconcile vendor ledgers and statements regularly.
- Track debit notes, credit notes, purchase returns, shortages and damaged stock adjustments.
- Coordinate with Purchase, Supply Chain, Warehouse,
Retail Operations and vendors to resolve payment-related issues.
- Maintain proper documentation for invoices, approvals and payments.
- Assist with month-end closing, vendor ageing and accounts payable reports.
- Support statutory and audit requirements related to vendor payments.
- Ensure applicable GST and TDS requirements are correctly followed.
Requirements:
- B.Com or equivalent qualification in Accounting/Finance.
- 1-3 years of experience in Accounts Payable, Vendor Payments or Purchase Accounting preferred.
- Good understanding of PO, GRN, purchase invoices, debit/credit notes and vendor reconciliation.
- Working knowledge of GST and TDS.
- Strong Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables and basic formulas.
- Experience working with ERP/accounting software is preferred.
- Strong numerical accuracy and attention to detail.
- Valuable coordination and follow-up skills.