Role & responsibilities:

1. Procurement & Purchase

- Identify and source products, materials, packaging, and other items as per requirements.
- Coordinate with local factories, manufacturers, and suppliers for procurement.
- Obtain quotations and compare prices, quality, lead times, and payment terms.
- Negotiate prices and commercial terms with vendors to achieve cost efficiency.
- Raise and manage Purchase Orders (POs) after internal approvals.
- Ensure purchases are made within approved budgets and timelines.

2. Vendor Management

- Develop and maintain robust relationships with existing suppliers and factories.
- Identify new vendors and evaluate their capabilities, pricing, quality, and reliability.
- Follow up with vendors regularly regarding production and delivery schedules.
- Resolve vendor-related issues concerning pricing, quality, delays, shortages, or discrepancies.
- Maintain an updated database of approved vendors and supplier information.

3. Order & Delivery Management

- Track purchase orders from placement through final delivery.
- Ensure materials/products are delivered within the required timelines.
- Coordinate with warehouse, production, merchandising, and accounts teams for smooth procurement.
- Monitor pending orders and proactively highlight delays to management.
- Verify quantities received against Purchase Orders and supplier invoices.





4. Quality & Compliance

- Coordinate with factories/vendors to ensure products meet approved quality standards.
- Work closely with the Quality and Production teams to address quality issues.
- Arrange samples and approvals wherever required before bulk production.
- Ensure vendors comply with agreed specifications and delivery standards.

5. Cost Control & Documentation

- Maintain records of quotations, purchase orders, invoices, delivery details, and vendor communications.
- Monitor purchase prices and identify opportunities for cost savings.
- Maintain accurate procurement data and reports.
- Coordinate with the Accounts team regarding invoices, payments, and vendor reconciliations.
- Prepare regular purchase and pending-order reports for management.

Preferred candidate profile:

- Bachelor's degree in Commerce, Business Administration, Supply Chain, Procurement, or a related field.
- 2 - 4 years of experience in purchase/procurement, preferably in fashion, watches, accessories, retail, manufacturing, or e-commerce.
- Strong negotiation and vendor-management skills.
- Good knowledge of local suppliers and factories is preferred.
- Strong follow-up and coordination abilities.
- Ability to manage multiple tasks and meet deadlines.

📌 Purchase Executive (Mumbai)
🏢 ILG India Fashion
📍 Mumbai