Key Responsibilities

Facility & Workplace Management

- Ensure smooth day-to-day facility operations and workplace administration.
- Coordinate housekeeping, security, cafeteria, and pantry services.
- Manage visitor coordination and workplace requirements.
- Track preventive maintenance schedules and AMC renewals.
- Monitor office supplies, consumables, and administrative inventory.
- Conduct facility inspections and coordinate resolution of maintenance issues.
- Support meeting room management, office events, and employee engagement activities.

Procurement & Vendor Management

- Source and coordinate with vendors for administrative and facility requirements.
- Obtain quotations, prepare comparative analyses, and support negotiations.
- Raise and track Purchase Orders (POs).
- Coordinate invoice processing and vendor payments with Finance teams.
- Maintain vendor records, agreements, quotations, and procurement documentation.
- Monitor vendor performance and support cost optimization initiatives.

MIS & Reporting

- Maintain facility and procurement trackers.
- Prepare periodic reports on expenses, contracts, AMCs, vendor performance, and procurement activities.




- Support budget tracking and reporting activities.

Cross-Functional Support

- Provide support to the Travel function through coordination and reporting activities.
- Assist with administrative projects as required.

What We're Looking For

- Bachelor's degree in any discipline.
- 1-2 years of experience in Administration, Facility Management, Procurement, Vendor Coordination, or related operations roles.
- Valuable knowledge of MS Excel and MIS reporting.
- Strong coordination and stakeholder management skills.
- Basic understanding of procurement processes and vendor management.
- Strong problem-solving, communication, and organizational abilities.
- Ability to manage multiple tasks and priorities effectively.

Preferred Qualifications

- Experience with PO processing, invoice coordination, or vendor management.
- Exposure to AMC management, facility operations, or workplace administration.
- Experience in a corporate office or IT/ITES environment.
- Exposure to travel desk coordination is an added advantage.

Apply Here - https://zycus.talismatic.com/jobs/JE5PYFYZG

📌 Administration Executive (Mumbai)
🏢 Zycus Infotech
📍 Mumbai