: Travel Executive – Doctors' Chamber Sitting (Conference Management / PCO Services)

Position Title: Travel Executive – Doctors' Chamber Sitting

Department: Conference Management / PCO Operations

Reports To: Conference Manager / Client Servicing Head

Job Purpose:

To visit doctors' chambers/clinics on behalf of the organizing committee to personally invite, register, and coordinate with doctors for participation in medical conferences, CMEs, and events — ensuring maximum delegate turnout and smooth on-ground coordination between the PCO, organizing committee, and medical fraternity.

Key Responsibilities:

Chamber Visits & Delegate Registration

- Visit assigned doctors' chambers/clinics as per the beat plan to personally deliver conference invitations, brochures, and registration forms
- Explain conference details (dates, venue, scientific program, registration fees, accommodation) to doctors and their staff
- Collect on-the-spot registrations, registration fees/cheques, and required documents (ID proof, medical council registration, etc.)
- Follow up with doctors who have shown interest but not yet confirmed registration
- Maintain doctor-wise visit logs with outcomes (registered/not interested/follow-up required/chamber closed)

Coordination with Organizing Committee

- Coordinate with the local organizing committee (LOC) members and conference secretariat for updated doctor lists and target lists by specialty
- Report daily visit numbers, registrations collected, and collection amounts to the conference/PCO office
- Escalate VIP faculty, chief guest, or session chairperson visits to seniors for special handling
- Update CRM/registration database in real time or by end of day

Travel & Logistics





- Plan and execute daily chamber-visit routes to cover maximum doctors within working hours
- Arrange own/company conveyance for chamber visits within the assigned zone
- Manage travel time efficiently around doctors' OPD timings and chamber hours
- Maintain travel and daily expense records for reimbursement

Relationship & Follow-up

- Build rapport with doctors, chamber receptionists, and clinic staff for repeat/future conference visits
- Handle queries related to accommodation, travel reimbursement (for invited faculty/speakers), and registration categories
- Ensure timely distribution of conference kits, e-certificates, or updates to registered delegates as required post-visit

Required Skills & Qualifications:

- Graduate in any discipline; Life Sciences/Pharmacy/Healthcare Management background preferred
- 1–4 years' experience in pharma field sales, medical representative role, or PCO/event field coordination
- Prior experience in medical conference/CME registration drives is a strong plus
- Good communication skills (local language + working English/Hindi)
- Basic computer skills (Excel, WhatsApp Business, registration apps/CRM)
- Two-wheeler with valid driving license (mandatory in most territories)
- Presentable, professional demeanor suited for interacting with senior doctors

Key Attributes:

- Target-driven with robust follow-up discipline
- Comfortable with high volume of daily chamber visits
- Patience and tact in dealing with doctors' busy schedules and gatekeeping staff
- Trustworthy in handling cash/cheque collections
- Team player, able to sync with LOC, PCO office, and other field executives

Reporting:

- Daily visit report (chambers covered, registrations, collections)
- Weekly target vs. achievement summary to Conference Manager

Pay: ₹10,027.88 - ₹32,589.98 per month

Work Location: Remote

📌 Travel Executive (Lucknow)
🏢 NITAKSHAM SERVICES
📍 Lucknow