Key Responsibilities.
Day-to-Day Administrative Operations
Oversee routine office operations to ensure smooth functioning across departments
Coordinate with internal teams for operational requirements and administrative support
Maintain records of office activities, assets, and documentation
Manage scheduling, meetings, and internal coordination tasks
Compliance &
Documentation
Ensure adherence to company policies, legal regulations, and statutory requirements
Maintain and update compliance records, licenses, and approvals
Assist in preparing documents required for audits, inspections, and regulatory filings
Client &
Vendor Communication
Act as a point of contact for administrative communication with clients and vendors
Handle email correspondence professionally and in a timely manner
Coordinate with vendors for procurement, service delivery, and issue resolution
Maintain updated records of vendor contracts, agreements, and communications
Support negotiation follow-ups and documentation with external stakeholders
Drafting &
Documentation
Draft formal emails, letters, agreements, and administrative documents
Prepare client proposals, vendor contracts,



and internal communication documents
Ensure accuracy, clarity, and professionalism in all written communication
Maintain proper filing and version control of all documents
Assist in creating reports, summaries, and administrative presentations
Coordination
Act as the central point of coordination between Inventory, QA/QC, and HSE teams
Ensure all departments are aligned with daily and weekly project plans
Monitoring &
Tracking
Track progress of tasks across all departments
Maintain daily status reports on work completion, delays, and issues
Reporting &
Visibility
Consolidate updates from Inventory, QA/QC, and HSE teams
Provide structured reports to senior/project management
Escalation &
Decision Support
Identify delays, risks, or gaps in execution
Escalate critical issues and support quick decision-making

Pay: ₹15,000.00 - ₹20,000.00 per month

Application Question(s)
What is your current CTC?
What is your expected CTC?
Are you willing to relocate?
What is your notice period?

Work Location: In person

📌 Admin Executive Thaltej (India)
🏢 Maya Marine and Logistics
📍 India