Role : Analyst - Office Management & Administration

Location : Hinjewadi, Pune

Mode of Working : 5 days from office

Shift : UK Shift(1-10pm)

Office Management & Reception
Handling reception duties: Including managing incoming/outgoing calls, greeting and directing visitors, and coordinating candidate interviews.
Managing visitor & Vendor's entry and exit processes: Ensuring security protocols are followed.(Main gate entry information, register entry, Visitor & Employees access etc)
Office rounds for Housekeeping, Pantry operations, maintenance & upkeep: Managing Third Party Facility team , supervision on the quality of work, following AMC schedule for visits, reporting and following up on necessary repairs and general office upkeep.
Managing the first aid box and ensuring its contents are always stocked and up-to-date .
Courier management of documents, hardware , including logging, dispatching, and tracking all inbound and outbound shipments with security teams assistance
Overseeing stationery and Pantry stock, including managing inventory and recording daily utilization entries
Coordinating boardroom and meeting room bookings, managing schedules and ensuring rooms are set up as required.




Handing over welcome kits to recent hires in the Pune office as per new joiners details provided by HR team.

Coordination & Tracking
Coordination with Embassy BMS for facility management requirements such as car parking, Guests and vendor entries.
Attendance tracking for security, Pantry and housekeeping manpower, along with regular employees physical attendance tracking .
Liaising with the Mumbai Office to support local execution of centrally managed critical operations.
Uber activations for female employees
Biometric enrollment for new joiners
Full and Final settlement (F&F;) process for exits
Medical insurance administration
Annual Maintenance Contract Renewals
Stay & Car hire bookings
Ordering of Pantry, stationery & Housekeeping materials.

Required Skills :
Proven experience in an administrative or office management role, preferably in a corporate setting (at least 2 years)
Positive communication and interpersonal skills (verbal and written).
Strong organizational and time-management abilities. multitasker.
Proficiency in Microsoft Office (Word, Excel, Outlook).
A proactive attitude
Male candidates preferred

📌 Analyst Administration & Office Management Pune
🏢 Gravitas Technology
📍 Pune