Designation: Front Office & Studio Operations Manager
Reporting to: People Lead
Role Summary
This role combines Front Office Management, Studio Administration, Community Building, HR Support, and Founder Assistance. This is a front-office based role — the incumbent will be stationed at reception/front desk as a core part of the job. The individual is responsible for ensuring seamless studio operations while fostering a strong internal culture.
Key Responsibility Areas
1. Front Office & Brand Representation Attend all walk-ins (clients, vendors, partners). Manage reception & visitor experience. Handle incoming landline calls professionally. Maintain reception aesthetics and visitor records.
Outcome: Professional first impression and smooth front-desk operations.
2. Vendor & Design Coordination Maintain updated vendor database. Schedule and coordinate vendor meetings. Track vendor interactions and documentation.
Outcome: Efficient material sourcing and vendor alignment.
3. Studio Administration & Facility Management Ensure office cleanliness, hygiene, and upkeep. Maintain pantry,



refreshments, crockery, stationery. Identify upgrade needs and propose budgets. Coordinate maintenance and facility vendors. Maintain asset & inventory records.
Outcome: Well-maintained, aesthetically aligned studio environment.
4. Financial & Operational Controls Maintain monthly imprest records with bills. Submit expense reconciliation reports. Track company car logbooks (KM, fuel usage, servicing). Monitor fuel efficiency and report discrepancies. Track admin staff leave records and coverage planning.
Outcome: Cost control, operational discipline, and transparency.
5. Travel & Cost Optimization Book flights, hotels, and transport. Compare platforms for best pricing. Research cost-saving tools and card benefits.
Outcome: Productive and economical travel management.
6. Community & Culture Development Plan team engagement initiatives. Organize cultural activities and events. Conduct quarterly

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