The Materials Chaser – Procurement Executive will be responsible for ensuring timely procurement, follow-up, dispatch, and delivery of project materials in line with approved Purchase Orders, project schedules, customer commitments, and site requirements. The role will act as a key coordination point between Procurement, Vendors/OEMs, Engineering, Projects, QA/QC, Stores, Logistics, Finance, and Customers to proactively identify and close material-related delays.

Purchase Order & Material Follow-up

- Track all released POs and ensure timely acknowledgement from vendors.
- Maintain PRTSS for across Data Centre Projects.
- Site FTE’s will report to Procurement Executive – Materials Chaser

o Follow up with vendors on a daily/weekly basis for pending materials. o Ensure vendors adhere to agreed delivery schedules and commercial terms.

o Identify delayed or critical materials well in advance and initiate escalation.

1. Project Material Chasing

- Coordinate with Project FTE’s to understand site requirements, priorities, installation schedules, and material criticality.
- Prepare and circulate regular Material Status Reports / PRTSS to concerned stakeholders.
- Highlight materials that may impact project milestones, commissioning, billing, or customer commitments.
- Prioritize follow-up based on project urgency and material criticality.
- Track long-lead and critical materials separately until delivery at site.

1. Vendor / OEM Coordination

- Maintain regular communication with suppliers, manufacturers, OEMs, and Dealers.
- Obtain firm delivery commitments.
- Follow up through project FTE’s

o Production status o Manufacturing completion o Inspection readiness o Packing status o Dispatch readiness o Transport details o Delivery status
- Escalate repeated delays to Buyer & BU Leads.




- Coordinate vendor/OEM visits where required for critical or delayed materials.

1. SAP / Procurement Process Coordination

- Monitor PRTSS on weekly basis for across Data Centre projects.
- Ensure discuss with buyers before presenting to project manger on critical materials and approval wherever is requireds
- Coordinate with Buyers / Procurement team for pending PRs and PO actions.
- Track open PO quantities and values against actual supplies and invoices.
- Highlight cases requiring PO amendment before excess supply or dispatch.

1. Critical Material Escalation

- Develop an early-warning mechanism for critical and delayed materials.
- Escalate potential project-impacting delays to the Buyer & BU Lead.
- Prepare material-wise escalation summaries with:

o Original commitment o Current status o Reason for delay o Vendor recovery plan o Revised commitment o Project impact
- Drive recovery plans with vendors until material reaches site.

1. MIS & Reporting

Prepare and maintain periodic reports including:
- Project-wise Material Status Report
- PO-wise Delivery Tracker
- Vendor Delivery Performance
- Critical / Delayed Material Report
- Long Lead Material Tracker
- Dispatch & Site Delivery Tracker
- Ageing Report for pending materials

Ensure reports are accurate, updated, and circulated to relevant stakeholders on time.
1. Vendor Performance Monitoring

- Maintain vendor-wise delivery performance records.
- Monitor:

o On-time delivery o Delay against commitment o Quantity short supply o Documentation delays o Quality/inspection-related delays o Response time
- Provide inputs to Procurement for vendor performance evaluation and future sourcing decisions

Short Info

- Posted: 0 day(s) ago
- Location: BSH-Sakinaka
- Qualifications: B.E in Electrical or Mechanical Engineering
- Experience: 6 Years - 0 Months To 8 Years - 0 Months

📌 Lead-Material Chaser (Saki Naka)
🏢 Blue Star
📍 Saki Naka