Procurement Executive / Procurement Officer Construction

1. Position Details

Designation: Procurement Executive / Procurement Officer

Department: Procurement / Purchase

Industry: Construction / Real Estate

Reporting To: Procurement Manager / Sr. Manager Procurement

Location: Head Office / Project Site

Experience: 2 to 5 Years in Construction Procurement

2. Job Purpose To manage the end-to-end procurement of construction materials, services, and equipment as per project requirements, approved specifications, budgets, quality standards, and delivery schedules while ensuring competitive pricing and timely availability at site.

3. Key Responsibilities

A. Purchase & Procurement

- Receive and review Purchase Requisitions (PRs) from project/site teams.
- Verify material specifications, quantities, required delivery dates, and project requirements.
- Obtain quotations from approved and potential vendors.
- Prepare comparative statements (CS) for price, specifications, quality, payment terms, taxes, freight, and delivery period.
- Negotiate rates, payment terms, credit period, delivery schedules, and other commercial conditions.
- Prepare and process Purchase Orders (POs) / Work Orders (WOs) after obtaining required approvals.
- Ensure procurement is carried out within approved budgets and timelines.
- Follow up with vendors for timely delivery of materials at site.
- Coordinate with site/store teams for material receipt and resolve delivery-related issues.

B. Construction Material Procurement Handle procurement of various construction materials, including but not limited to:

- TMT/Reinforcement Steel
- Cement and RMC
- AAC Blocks / Bricks
- Sand, Aggregates and other civil materials
- Plumbing & Sanitary Materials
- Electrical Materials
- Waterproofing Materials
- Formwork/Shuttering Materials
- GI/PPGI/Aluminium Profiles and Sheets
- Hardware and Fasteners
- Safety Materials
- Construction Equipment and Tools
- MEP-related materials
- Consumables and other project requirements

C. Vendor Management

- Identify and develop new vendors/manufacturers for various construction materials.
- Maintain and regularly update the approved vendor database.
- Evaluate vendors based on price, quality, delivery performance, service, and commercial terms.
- Coordinate vendor registration and documentation.




- Monitor vendor performance and resolve supply/payment-related issues in coordination with the concerned departments.
- Maintain good professional relationships with vendors to ensure uninterrupted supply.

D. Cost Control & Negotiation

- Conduct market enquiries and maintain current market rate information.
- Negotiate with vendors to achieve cost savings and commercially competitive rates.
- Benchmark vendor quotations against previous purchase rates and prevailing market rates.
- Identify alternative sources and equivalent specifications wherever technically approved.
- Support the Procurement Manager in achieving project cost-saving targets.

E. Delivery & Site Coordination

- Track pending Purchase Orders and material delivery schedules.
- Coordinate with vendors and site teams to ensure materials are delivered as per project requirements.
- Follow up on delayed/short/incorrect deliveries.
- Ensure vendors do not supply quantities exceeding the approved PO quantity without authorization.
- Coordinate with Stores, Project, Planning, QS/Commercial, Finance, and Accounts teams for procurement-related matters.
- Escalate critical material shortages and delayed deliveries to the reporting manager.

F. Documentation & ERP/SAP

- Maintain complete procurement records including PR, RFQ, quotations, CS, approvals, PO/WO, delivery challans, and invoices.
- Update procurement status in SAP/ERP systems.
- Ensure all POs are released with correct specifications, quantities, rates, taxes, delivery terms, and payment terms.
- Maintain procurement trackers and MIS reports.
- Ensure proper documentation for vendor bills and payment processing.

G. Quality & Compliance

- Ensure procurement is made only from approved/reputed vendors as per company policy.
- Ensure materials comply with approved technical specifications, drawings, standards, and project requirements.




- Coordinate with the QA/QC team for inspection and approval wherever required.
- Ensure required test certificates, warranties, manufacturer certificates, and other quality documents are obtained from vendors.

4. Coordination with Internal Departments The Procurement Executive/Officer will regularly coordinate with:

- Project / Site Team
- Planning Department
- Stores / Logistics
- QS / Commercial Department
- Finance & Accounts
- QA/QC Department
- MEP Team
- Design / Technical Team
- Management / Procurement Department

5. Key Performance Indicators (KPIs)

- Timely procurement as per project schedule.
- Purchase cost savings against budget/benchmark.
- Competitive vendor quotations and effective negotiations.
- Vendor delivery performance.
- Reduction in emergency/local purchases.
- Accuracy of PR/PO processing.
- Vendor development and availability of alternate sources.
- Compliance with procurement procedures and approval matrix.
- Reduction in material shortages and delayed deliveries.
- Accuracy and timely updating of SAP/ERP procurement records.
- Quality compliance and reduction in material rejection.

6. Required Skills & Competencies

- Good knowledge of construction materials and procurement processes.
- Strong negotiation and communication skills.
- Vendor identification and relationship management.
- Good knowledge of market rates and material specifications.
- Strong follow-up and coordination skills.
- Analytical ability to prepare comparative statements and evaluate quotations.
- Good knowledge of MS Excel and MS Office.
- Working knowledge of SAP/ERP procurement modules is preferred.
- Ability to handle multiple projects and priorities.
- Strong commercial awareness and cost-control mindset.
- Positive written and verbal communication skills.

7. Qualification & Experience

Education:

- Graduate in Commerce / Engineering / Supply Chain / Materials Management or equivalent.
- Diploma/Certification in Purchase, Procurement, Supply Chain or Materials Management will be an added advantage.

Experience:

- 25 years of relevant experience in procurement/purchase, preferably in a construction or real estate company.
- Candidates having experience in construction material procurement will be preferred.

📌 Jr Executive - Procurement (Construction) (Mumbai)
🏢 Aspect global ventures
📍 Mumbai