JOB DESCRIPTIONFront Office Executive

Industry: Architecture, Construction & Infrastructure

Department: Administration / Front Office

Location: [Company Location]

Employment Type: Full-Time

About the Role

We are looking for a smart, professional, and well-organized Front Office Executive to manage the reception and front-office operations of our architectural and construction company.

The candidate will be the first point of contact for clients, consultants, contractors, vendors, visitors, and other stakeholders. The role requires excellent communication, coordination, documentation, and basic computer skills.

Key Responsibilities

1. Front Desk & Reception

- Welcome and attend to clients, visitors, consultants, contractors, and vendors professionally.
- Handle incoming and outgoing phone calls and provide appropriate information.
- Maintain the visitor register and appointment schedule.
- Manage the reception area and ensure a professional office environment.
- Receive and distribute courier, letters, drawings, documents, and other correspondence.

2. Client & Office Coordination

- Coordinate appointments and meetings with architects, engineers, management, clients, and contractors.
- Maintain records of client inquiries and follow up with the concerned team.
- Coordinate communication between the office, project sites, consultants, and vendors.
- Assist management and project teams with routine administrative requirements.

3. Documentation & Office Administration

- Maintain files, registers, records, and important office documents.
- Assist in preparing letters, notices, reports, quotations, and other basic documents.
- Maintain digital records using MS Word, Excel,



Google Drive, or similar software.
- Handle office stationery and maintain basic inventory records.
- Assist with photocopying, scanning, printing, and document management.

4. Construction & Project-Related Coordination

- Receive and maintain project-related documents, drawings, bills, work orders, and correspondence.
- Coordinate the submission and receipt of documents between office and project sites.
- Maintain records of contractor/vendor communications.
- Assist the accounts and project teams in collecting required documents from clients, contractors, and suppliers.
- Coordinate with site staff regarding routine office requirements.

5. Communication & Follow-Up

- Make follow-up calls to clients, vendors, contractors, and suppliers as instructed.
- Maintain a daily call/communication record when required.
- Respond to basic client inquiries and forward technical queries to the concerned architect/engineer.
- Maintain professional communication through phone, WhatsApp, email, and other communication channels.

Required Skills
- Good verbal and written communication skills.
- Professional and pleasant personality.
- Basic knowledge of MS Word, MS Excel, Email and Internet.
- Good telephone and customer-handling skills.




- Good organizational and time-management abilities.
- Ability to maintain confidentiality of company and client information.
- Ability to coordinate with multiple departments and project sites.
- Basic knowledge of architecture/construction terminology will be an advantage.

Qualification
- Minimum 12th Pass / Graduate.
- Diploma or Bachelor's degree in any relevant field will be preferred.
- Candidates with experience in construction, architecture, real estate, engineering, or infrastructure companies will be preferred.

Experience
- 1–3 years of experience in front office, receptionist, administration, customer service, or office coordination.
- Freshers with positive communication and computer skills may also be considered.

Personal Attributes
- Smart, presentable, punctual, and disciplined.
- Polite and confident while dealing with clients and visitors.
- Responsible and proactive.
- Ability to multitask and work under pressure.
- Good team-player with a positive attitude.

Working Hours [Office Timing] – [Days]

Salary

₹[Salary Range] per month, depending on qualification, experience, and skills.

Reporting To

Administration Manager / Office Manager / Director

Key Performance Expectations

- Professional handling of clients and visitors.
- Timely communication and follow-up.
- Accurate maintenance of office records.
- Smooth coordination between office and project teams.
- Maintaining a professional image of the company.

Company: APS Infrastructure Industry: Architecture | Construction | Infrastructure

Pay: ₹6,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Front office executive / receptionist (Khandagiri)
🏢 APS INFRASTRUCTURE
📍 Khandagiri