Role & responsibilities

Executive Support

- Manage the Director's calendar, appointments, and daily schedule.

- Coordinate meetings, conferences, and business events.

- Screen calls, emails, and correspondence, prioritizing urgent matters.

- Prepare agendas, presentations, reports, and meeting minutes.

- Draft skilled emails, letters, and other business communications.

Coordination &

- Communication

- Act as the primary point of contact between the Director and internal/external stakeholders.

- Coordinate with department heads to track action items and project updates.

- Follow up on pending tasks and ensure timely execution.

Travel &

- Event Management

- Arrange domestic and international travel, accommodation, visas, and itineraries.

- Coordinate business meetings, client visits, and corporate events.

Documentation &

- Reporting

- Maintain confidential records, files, and important business documents.

- Prepare MIS reports, dashboards, and executive summaries.

- Organize contracts, agreements, and official correspondence.

Office Administration

- Ensure smooth functioning of the Director's office.

- Maintain office supplies and manage administrative requirements.





- Coordinate with vendors and service providers as required.

Confidentiality &

- Compliance

- Handle sensitive business information with the highest level of confidentiality.

- Ensure compliance with company policies and maintain professional ethics.

Preferred candidate profile

Qualifications

- Bachelor's degree in Business Administration, Commerce, Management, or a related field.

- MBA or Executive Assistant certification is an added advantage.

Experience

- 5-10 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting senior leadership.

- Experience working with Directors, CEOs, or Managing Directors is preferred.

Required Skills

- Excellent verbal and written communication skills.

- Strong organizational and time management abilities.

- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

- Experience with ERP and digital collaboration tools is an advantage.

- Ability to multitask and work under pressure.

- Robust interpersonal and stakeholder management skills.

- High level of professionalism, integrity, and confidentiality.

📌 Executive Assistant To Director (Kolkata)
🏢 Makknowledge
📍 Kolkata