Role Overview

We are looking for a highly professional, proactive, organized, and dependable Executive Assistant to provide comprehensive administrative and operational support to the CEO. The role requires excellent coordination, communication, multitasking, and organizational skills, along with the ability to manage multiple priorities and handle confidential information with complete discretion.

Key Responsibilities

1. Calendar & Schedule Management

● Manage the CEO's daily calendar, appointments, meetings, and priorities. ● Schedule and coordinate internal and external meetings.

● Ensure timely reminders and avoid scheduling conflicts.

1. Meeting Coordination & Follow-ups

● Organize and coordinate meetings with internal and external stakeholders. ● Prepare agendas, presentations, and supporting documents as required.

● Track key action points and ensure timely follow-ups and closure.

1. Email & Communication Management

● Manage official emails and correspondence on behalf of the CEO. ● Draft professional emails, communications, and responses.

● Coordinate effectively with internal teams, external stakeholders, and senior management.

- Department & Stakeholder Coordination

● Coordinate with various departments on behalf of the CEO.

● Follow up on pending tasks, reports, projects, and key updates.

● Ensure smooth communication and timely coordination across teams.

- Documentation & Data Management

● Maintain important documents, reports, trackers, records, and databases.

● Ensure accuracy, organization, and timely availability of information.





● Prepare presentations, summaries, MIS, and reports as required.

- Travel & Portal Coordination

● Manage domestic and international travel arrangements for the CEO.

● Coordinate flight bookings, hotel reservations, transportation, and other travel-related requirements.

● Manage bookings through relevant portals such as MakeMyTrip, airline, and hotel portals. ● Maintain records of bookings, invoices, transactions, and travel-related expenses.

● Coordinate with vendors and service providers whenever required.

1. Currency & Expense Coordination

● Assist with currency conversion and foreign exchange-related requirements. ● Support international travel-related expense coordination.

● Maintain relevant financial and administrative records.

1. Office & Administrative Coordination

● Support the day-to-day administrative requirements of the CEO's office. ● Coordinate with internal teams, vendors, and service providers as required.

● Ensure smooth handling of administrative and office-related activities.

- Executive Support & Confidentiality

● Provide end-to-end executive and administrative support to the CEO.





● Proactively anticipate requirements and take ownership of assigned responsibilities.

● Assist in managing multiple priorities and ensuring timely completion of tasks.

● Handle sensitive and confidential information with complete discretion.

● Maintain strict confidentiality regarding business, financial, leadership, and strategic matters.

Desired Skills & Competencies

● Excellent written and verbal communication skills.

● Strong organizational, planning, and time-management abilities.

● Excellent coordination, follow-up, and stakeholder management skills.

● Proficiency in MS Office, especially Excel, Word, PowerPoint, and Outlook.

● Experience with travel bookings and relevant online portals.

● Basic knowledge of currency conversion and foreign exchange processes.

● Strong attention to detail and ability to manage multiple priorities.

● Ability to work independently, proactively, and under pressure.

● High level of professionalism, integrity, discretion, and confidentiality

Candidate Profile

● Graduate/Postgraduate with relevant experience.

● Prior experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or similar role supporting senior management is preferred.

● Experience working closely with CXO-level leadership will be an added advantage.

● Candidates with robust exposure to executive coordination, travel management, documentation, and stakeholder management will be preferred

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Executive Assistant to CEO (Panchkula)
🏢 myTVS
📍 Panchkula