About the Role

We are seeking a qualified and experienced Company Secretary to manage the organisation corporate secretarial functions, statutory compliances and corporate governance requirements. The incumbent will act as a key advisor to the Board and senior management and ensure timely compliance with the Companies Act, 2013 and other applicable laws and regulations.

Key Responsibilities

- Ensure compliance with the Companies Act, 2013, applicable Rules and Secretarial Standards.
- Advise the Board of Directors and senior management on statutory, regulatory and corporate governance matters.
- Plan, coordinate and conduct Board Meetings, Committee Meetings, AGM and EGM, including notices, agendas, resolutions and minutes.
- Prepare and maintain minutes of Board, Committee and General Meetings.
- Manage statutory filings with MCA/ROC, including annual and event-based filings.
- Maintain statutory registers, records, minutes books and other corporate documents.
- Prepare and file Annual Return, financial statement-related forms and other applicable statutory forms.
- Monitor changes in corporate laws and ensure timely implementation of regulatory amendments. - Handle incorporation, alteration of capital, director-related matters, share transfers/transmissions and other corporate actions.
- Coordinate with statutory auditors, secretarial auditors, legal advisors and other qualified consultants.
- Liaise with ROC, MCA, SEBI, Stock Exchanges, RBI and other regulatory authorities, wherever applicable.
- Ensure compliance with corporate governance requirements and internal policies.




- Support the Board in obtaining necessary statutory and regulatory approvals.
- Draft and review corporate resolutions, notices, agreements, declarations, letters and other legal/secretarial documents.
- Manage secretarial audits and ensure closure of observations and compliance gaps.
- Maintain confidentiality of corporate, shareholder and Board-related information.
- Provide regular compliance reports and updates to the Board/management.

Additional Responsibilities – Listed Company Where applicable, the role will also cover:

- SEBI and Stock Exchange compliances.
- SEBI LODR and other applicable securities regulations.
- Disclosure and reporting requirements.
- Insider trading compliance and related policies.
- Corporate governance reporting.
- Shareholder and investor-related matters.
- Coordination with Registrar & Transfer Agent and depositories.

Requirements

- Qualified Company Secretary (ACS) with valid ICSI membership.
- Bachelor's degree in Commerce, Law, Business Administration or a related field preferred.
- 5–8 years of relevant post-qualification experience.
- Experience in handling Board/Committee/General Meetings and statutory filings.
- Listed-company experience will be an advantage for roles involving SEBI/LODR compliance.

Key Performance Indicators (KPIs)

- 100% timely completion of statutory and regulatory filings.
- Zero avoidable compliance penalties or defaults.
- Timely and accurate Board/Committee/General Meeting documentation.
- Up-to-date statutory registers and corporate records.
- Timely closure of audit observations.
- Effective implementation of changes in applicable laws and regulations.

📌 Company Secretary (Mumbai)
🏢 GoodSpace AI
📍 Mumbai