Job Summary

We are looking for a proactive and detail-oriented Business Administrator to support the company's accounting, documentation, and administrative functions. The ideal candidate will assist in maintaining financial records, managing business documentation, coordinating with internal teams and external vendors, and ensuring smooth day-to-day business operations. This role requires excellent organizational skills, confidentiality, and the ability to handle multiple responsibilities efficiently.

Key Responsibilities

Accounting Support

- Assist in maintaining accounts payable and accounts receivable records.
- Prepare and organize invoices, purchase orders, expense reports, and payment documentation.
- Coordinate with external accountants, auditors, banks, and vendors.
- Maintain financial records and ensure all supporting documents are properly filed.
- Assist in monthly financial reconciliations and report preparation.
- Track vendor payments, reimbursements, and outstanding invoices.

Company Documentation

- Maintain and organize company records, contracts, agreements, licenses, and compliance documents.
- Prepare business correspondence, reports, presentations, and official documentation.
- Ensure proper version control and secure storage of confidential documents.
- Support the preparation and submission of statutory and regulatory documents.
- Maintain employee and vendor documentation in compliance with company policies.

Administrative & Operational Support





- Manage office administration and coordinate daily business activities.
- Schedule meetings, maintain calendars, and prepare meeting minutes.
- Coordinate travel arrangements and logistics when required.
- Support procurement activities and maintain office supplies.
- Liaise with vendors, clients, and service providers.
- Assist management with special projects and operational initiatives.
- Ensure compliance with company policies and administrative procedures.

Required Qualifications

- Bachelor's degree in Business Administration, Commerce, Accounting, Finance, or a related field.
- 2–5 years of experience in business administration, accounting support, or office administration.
- Working knowledge of accounting principles and financial documentation.
- Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
- Experience using accounting software (e.g., QuickBooks, Tally, Zoho Books, Xero, or similar) is an advantage.
- Excellent written and verbal communication skills.
- Strong organizational, analytical, and problem-solving abilities.
- Ability to maintain confidentiality and handle sensitive information.

Preferred Skills

- Accounting Support
- Financial Record Management
- Invoice Processing
- Documentation Management
- Office Administration
- Contract Administration
- Microsoft Office Suite
- ERP/Accounting Software
- Vendor Coordination
- Compliance Documentation
- Time Management
- Attention to Detail
- Multitasking
- Organizational Skills
- Qualified Communication

📌 Business Administrator (Noida)
🏢 Medtek.AI
📍 Noida