Job Summary:

Ecubix Smart Sales Private Limited is seeking an experienced and highly organized Assistant Manager – Administration to oversee the company's day-to-day administrative operations and ensure a safe, efficient, and productive workplace environment. The ideal candidate will be responsible for facility management, vendor coordination, asset and inventory management, office administration, compliance support, and employee workplace services. This role requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple administrative functions while maintaining operational excellence and cost efficiency.

Candidates with 4+ years of administrative experience and a proactive approach to workplace management are encouraged to apply.

Key Responsibilities:

- Manage and oversee daily office administration activities to ensure smooth business operations.
- Supervise office facilities, housekeeping, security services, and maintenance activities.
- Coordinate with vendors, service providers, and AMC partners for timely service delivery and contract management.
- Maintain and monitor office assets, inventory, stationery, and consumables.
- Ensure proper documentation, record management, and administrative filing systems.
- Handle procurement activities, including vendor selection, quotation comparisons, and purchase coordination.
- Monitor administrative expenses and support budget planning and cost-control initiatives.
- Ensure compliance with company policies, statutory requirements, and administrative procedures.
- Coordinate office infrastructure setup, repairs, and workplace improvement initiatives.
- Support employee onboarding by arranging workstations, ID cards,



access control, and other administrative requirements.
- Manage travel, accommodation, transportation, and other logistics arrangements as required.
- Liaise with internal departments to address administrative requirements and operational needs.
- Track and renew office agreements, licenses, insurance policies, and annual maintenance contracts.
- Conduct periodic audits of assets, inventory, and facility-related records.
- Identify opportunities for process improvement and implement best administrative practices.
- Prepare and present administrative reports, MIS, and status updates to management.
- Ensure a safe, clean, and productive workplace environment for employees and visitors.
- Handle ad-hoc administrative projects and responsibilities assigned by management.

Required Skills:

- Robust organizational and administrative skills
- Excellent communication and coordination abilities
- Vendor management and negotiation skills
- Time management and multitasking capability
- Problem-solving and decision-making skills
- Asset, inventory, and facility management knowledge
- Documentation and record-keeping proficiency
- Budget monitoring and cost-control awareness
- Proficiency in MS Office (Excel, Word, Outlook)
- Attention to detail and process-oriented mindset
- Ability to work independently and collaboratively
- Strong interpersonal and stakeholder management skills
- Knowledge of compliance and workplace administration practices
- Proactive, responsible, and service-oriented approach to work

Pay: ₹400,000.00 - ₹450,000.00 per year

Experience

- Office Administration: 4 years (Preferred)

Location:
- Ahmedabad, Gujarat (Preferred)

Work Location: In person

📌 Assistant Manager - Administration (Ahmedabad)
🏢 Ecubix Smart Sales Private
📍 Ahmedabad