We are looking for a Front Office Manager with a pleasing personality, excellent communication skills, and a professional attitude to manage the front desk and support basic HR and administrative activities.
The ideal candidate should be well-groomed, confident, organised, and capable of handling visitors, calls, employees, and day-to-day office coordination efficiently.
Key Responsibilities
Front Office & Reception
Manage the reception/front desk and ensure a warm and professional welcome for all visitors.
Handle incoming calls, emails, courier and general correspondence.
Maintain visitor records and coordinate visitor appointments.
Manage meeting room schedules and assist with meetings when required.
Maintain a skilled and welcoming office environment.
Basic HR Responsibilities
Assist with employee onboarding and joining formalities.
Maintain employee attendance and leave records.
Maintain basic employee documentation and HR files.
Coordinate with employees regarding HR-related requirements and queries.
Assist in preparing HR letters, employee records and basic reports.
Support recruitment activities such as scheduling interviews and coordinating with candidates.
Assist the HR team with employee engagement activities and internal communication.
Administrative Support
Coordinate with housekeeping, security, vendors and other office support staff.
Maintain office supplies and stationery inventory.
Assist in travel, meeting and general administrative arrangements.
Support management and HR in day-to-day office coordination.
Desired Skills & Qualities
Pleasant and professional personality
Excellent verbal and written communication skills
Positive interpersonal and coordination skills
Robust organisational and multitasking abilities
Proficient in MS Office, especially Word and Excel
Presentable, confident and well-groomed
Ability to handle confidential employee information responsibly
Positive attitude and strong customer-service orientation