Position: Accounts & Payment Follow-up Executive
Department: Accounts & Finance
Industry: Printing & Packaging
Location: Malappuram, Kerala
Working Days: Monday to Saturday
Working Hours: 8:30 AM to 6:00 PM
Job Summary:
We are looking for an Accounts & Payment Follow-up Executive to handle day-to-day accounting activities, customer payment follow-ups, receivables tracking, and basic financial documentation.
Key Responsibilities:
Maintain day-to-day accounting entries and records.
Prepare and maintain sales invoices, purchase entries, receipts and payment records.
Monitor customer outstanding balances and maintain an Accounts Receivable / Outstanding Report.
Regularly follow up with customers regarding pending payments through phone, WhatsApp and email.
Coordinate with the Sales / Customer Care / Management team regarding payment collection.
Track payment due dates and ensure timely follow-up.
Update received payments and outstanding amounts in the system/Excel.
Prepare daily/weekly payment follow-up and outstanding reports.
Verify customer ledger balances and identify discrepancies.
Handle petty cash and routine payment-related documentation when required.
Assist with bank reconciliation and basic accounting-related activities.
Maintain proper filing of invoices, receipts, vouchers and other financial documents.
Assist the senior accountant/management in preparing monthly reports.
Coordinate with customers regarding invoices, statements and payment details.
Perform other accounts-related duties assigned by management.
Required Skills:
Good knowledge of basic accounting principles.
Working knowledge of Tally / accounting software preferred.
Positive knowledge of MS Excel and Word.
Good communication and customer follow-up skills.
Ability to maintain accurate records and reports.
Valuable numerical and analytical skills.
Should be responsible and consistent in following up on outstanding payments.
Malayalam and English communication skills required; Hindi is an added advantage.
Preferred Qualification:
B.Com / M.Com / equivalent qualification preferred.
Previous experience in Accounts Receivable, Billing or Payment Follow-up will be an advantage.