Key Responsibilities1. Execute Executive Support & Schedule Management
Optimize Executive Calendars: Prioritize, plan, and manage the executive's daily schedules, filters, appointments, and shifting commitments dynamically.
Coordinate Travel Logistics: Arrange comprehensive end-to-end travel plans, including international/domestic flights, hotel bookings, ground transportation, and detailed trip itineraries.
Liaise & Gatekeep: Serve as the primary, qualified point of contact for internal teams and external stakeholders (clients, investors, vendors), filtering phone calls and correspondence efficiently.
Oversee Office Administration & Facility Operations
Manage Facilities & Supplies: Direct day-to-day office operations, maintaining appropriate inventory levels for office supplies, stationery, and kitchen/pantry assets.
Coordinate Vendor Relations: Oversee relationships with third-party service providers, manage office maintenance contracts, handle utility billings, and coordinate AMC (Annual Maintenance Contract) renewals.
Govern Documentation & Systems: Design,



implement, and maintain secure physical and cloud-based filing systems to organize confidential corporate documents, invoices, and records.
Supervise Office Setting: Ensure the workplace remains tidy, functional, secure, and welcoming for incoming clients and guests.
Lead Communications & Project Coordination
Draft Corporate Communications: Compose, edit, and review formal letters, inter-office memos, presentations, and executive email briefs.
Compile Reports & Presentations: Gather necessary data to build detailed management information systems (MIS), metric dashboards, and high-quality slides for external pitches or meetings.
Track Inter-Departmental Tasks: Monitor the progress of ongoing operational tasks assigned by executives to different teams, ensuring deadlines are respected and met.

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Administration Assistant Mumbai City
🏢 Multimet Overseas
📍 Mumbai