Role & responsibilities

To manage end-to-end import activities, including documentation, customs clearance, shipment coordination, vendor communication, import costing, and compliance, ensuring timely and smooth delivery of imported goods
Handle end-to-end import documentation and maintain accurate records.
Prepare and verify Bill of Entry, Commercial Invoice, Packing List, Bill of Lading/AWB, Certificate of Origin, Insurance documents, etc.
Coordinate with CHA, customs authorities, shipping lines, freight forwarders, transporters, overseas suppliers and internal teams.
Track import shipments from dispatch to customs clearance and final delivery.
Follow up for IGM filing, Delivery Order (DO), customs clearance and cargo release.
Verify customs duty, freight, insurance, CHA/CFS and other import-related charges.
Coordinate with Finance/Accounts for import payments and documentation.
Handle documentation related to LC, advance payments, bank submissions, EDPMS/IDPMS, wherever applicable.
Ensure compliance with applicable customs, GST and import regulations.
Maintain shipment-wise files, registers and MIS reports.
Reconcile import documents with Purchase Orders,



invoices and received goods.
Follow up with suppliers for missing or incorrect documents.
Resolve shipment, documentation and clearance-related issues.
Coordinate transportation of cleared cargo from port/CFS to warehouse.
Maintain accurate shipment status reports and provide regular updates to management.
Support audit and compliance requirements.

Preferred candidate profile
25 years of experience in Import / Export / EXIM / Freight Forwarding / Trading / Manufacturing.
Experience with ERP/SAP/Tally/other import-related systems will be an advantage.
Valuable knowledge of Import Documentation & Customs Procedures
Knowledge of ICEGATE / customs clearance process
Understanding of HS Codes, customs duty and import regulations
Knowledge of CHA and freight-forwarding operations
Positive command of MS Excel, Word and Outlook
Robust communication and coordination skills
Good follow-up and problem-solving ability
Attention to detail and ability to manage multiple shipments simultaneously

📌 Import Executive Mumbai
🏢 Sarvottam Polymers
📍 Mumbai