- Key ResponsibilitiesManage day-to-day office administration and documentation.
- Maintain project files, drawings, BOQs, quotations, bills, invoices, and correspondence.
- Maintain proper physical and digital filing systems.
- Prepare and maintain Excel sheets, registers, and office records.
- Handle incoming and outgoing calls, emails, letters, and WhatsApp communication.
- Coordinate communication between office, project sites, contractors, suppliers, and management.
- Prepare purchase orders, work orders, quotation requests, and basic office documents as instructed.
- Collect quotations from suppliers and maintain quotation records.
- Track purchase orders, material orders, deliveries, and pending requirements.
- Maintain records of supplier and contractor details.
- Assist the accounts team with invoices, bills, payment records, and supporting documents.
- Maintain attendance and leave records for office staff where required.
- Coordinate meetings, appointments, site visits, and office schedules.




- Follow up with contractors, suppliers, and service providers for pending matters.
- Maintain office stationery and other administrative requirements.
- Ensure important documents are properly scanned, saved, and backed up.
- Prepare daily/weekly administrative reports for management when required.
- Handle confidential company documents and information responsibly.
- Required SkillsGood knowledge of MS Office and MS Excel.
- Good written and verbal communication.
- Positive organizational and record-keeping skills.
- Ability to handle multiple tasks and follow up independently.
- Basic understanding of construction-office documentation is preferred.
- Ability to communicate professionally with contractors and suppliers.
- Knowledge of email, WhatsApp, scanning, printing, and digital file management.

📌 Office Administrator (Chennai)
🏢 Chen Infra
📍 Chennai