:

Timekeeping and Attendance Management:

1. Maintain and manage the time and attendance system for all hospital employees.
2. Monitor and record employee clock-ins, clock-outs and break times.
3. Ensure accuracy in recording attendance data and resolve discrepancies promptly.

Compliance and Policy Adherence:

1. Stay up-to-date with labor laws, regulations and hospital attendance policies.
2. Ensure that time and attendance practices are in compliance with relevant labor laws and hospital policies.

Leave and Absence Management:

1. Administer and track employee leaves, including vacation, sick leave and other time-off requests.
2. Maintain records of leave balances and process leave requests.

Shift Scheduling:

1. Collaborate with department managers to create and manage employee work schedules and shift rotations.

Attendance Reporting and Analytics:

1. Generate reports and analytics related to attendance, punctuality and absenteeism.
2. Provide regular updates to HR Head on attendance trends and concerns.

Employee Communication:

1. Communicate with employees regarding attendance policies, timekeeping procedures and leave requests.
2. Address employees' inquiries and concerns related to attendance / leaves / miss punch / Outdoor Duty.

Payroll Support:

1. Provide accurate attendance data to the payroll department to ensure timely and accurate payroll processing.
2. Verify and approve timecards for payroll purposes.
3. Ensure compliance of on roll as well as off role employees overtime as applicable.

Record Maintenance:

1. Maintain accurate and confidential records of attendance, leaves and related documentation.
2. Ensure data integrity and security.





Exit Formalities for Absconded & Left Employees:

1. Ensure compliance of exit formalities of employees who have resigned, absconded, retired, or separated from the hospital.
2. Maintain and update accurate records of absconded and left employees in HRMS/Time Office systems.
3. Coordinate with Recruitment Team, Payroll for employee separation processes.
4. Ensure timely deactivation of face registration access, ID cards, attendance systems in software, email IDs, etc.
5. Verify attendance; leave balance, notice period, recovery details, and final settlement inputs for payroll processing.
6. Prepare absconding cases documentation and maintain records for disciplinary and legal compliance purposes.
7. Ensure clearance formalities and No Dues processes are completed from all concerned departments.
8. Generate and maintain MIS reports related to attrition, absconding, employee exits, and compliance status.

Continuous Improvement:

1. Identify areas for process improvement and efficiency in time and attendance management.
2. Implement best practices and technology solutions to streamline processes.

On boarding compliance related to new joinees:

1. Coordinate onboarding formalities for all new employees.
2. Facilitate face recognition registration, attendance mapping, and employee code generation in Time Office systems Software.
3.



Coordinate with HR, payroll, departmental heads, and IT for smooth employee onboarding.
4. Prepare onboarding and compliance reports for Head - HR review

Compliance:

1. Contribute to ensuring that the hospital remains compliant with all applicable employment laws and healthcare industry regulations related to attendance.
2. Contribute in making the compliance for internal audit and external audits like NABH ensuring alignment with the hospital's objectives and compliance requirements.
3. Assist in the preparation of audit reports that include findings, recommendations and action plans to address identified issues.
4. Collaborate with department heads and staff to ensure that audit recommendations are implemented and corrective actions are taken to address deficiencies.
5. Maintain organized and secure records of audit documentation, reports and related materials.
6. Other administrative activities as assigned by Head HR.

Conflict Resolution:

1. Handle employee concerns and disputes professionally and effectively, seeking resolution while maintaining a positive workplace workplace.

Health and Safety:

1. Collaborate with occupational health and safety teams to ensure employees yearly medical checkup

Documentation:

1. Maintain accurate records and documentation related to HR activities, employee files and compliance records.

Required Skill Sets:

1. Strong knowledge of Time Office.
2. Proficiency in time and attendance software and MS Office applications.
3. Excellent organizational, communication and problem-solving skills.
4. Attention to detail and a commitment to maintaining data accuracy.

📌 Sr. Executive / Assistant Manager HR - Time Office Administration (Pune)
🏢 Jehangir Hospital
📍 Pune