Role Overview

We are looking for a detail-oriented and proactive Purchase Order & Inventory Coordinator to manage the end-to-end purchase order and receiving process and maintain accurate purchasing, inventory, vendor and customer data in Unleashed. This role serves as a key operational link between Purchasing, Vendors, Warehouse, Operations, and Finance, ensuring that purchase orders, receipts, invoices, inventory records, and related documentation are accurate, complete, and properly reconciled.

The ideal candidate is highly organized, comfortable working with transactional data, and proficient in Excel/Google Sheets. They are confident communicating with cross-functional teams, comfortable investigating discrepancies, and able to independently follow issues through to resolution.

Key Responsibilities

Purchase Order Management

· Create and maintain purchase orders in Unleashed, ensuring accurate vendor, SKU, quantity, pricing, and expected delivery information.

· Monitor open purchase orders and maintain accurate expected delivery dates and order status.

· Review purchasing activity to identify duplicate, overlapping, or orders requiring additional review against established purchasing controls.

· Follow up with internal teams regarding outstanding, delayed, incomplete, or otherwise unresolved purchase orders.

· Maintain an accurate open-PO report and proactively identify aging, high-value, or otherwise exceptional POs for appropriate follow-up or escalation.

· Ensure purchasing documentation is complete and maintained in accordance with established processes.

Receiving & Inventory Reconciliation

· Record receipts in Unleashed accurately and promptly, including partial shipments, backorders, substitutions, damaged items, and missing items.

· Reconcile quantities ordered, received, backordered, and outstanding.

· Partner with Warehouse and Operations teams to investigate and resolve receiving discrepancies.

· Investigate inventory discrepancies and ensure adjustments are appropriately documented, reviewed, and approved.

· Identify and escalate recurring inventory or receiving issues and support efforts to determine root causes.

Invoice & Purchasing Reconciliation

· Match vendor invoices and receipts against purchase orders and investigate discrepancies before invoices are submitted for payment.

· Reconcile quantities, unit pricing, discounts, taxes, freight/shipping, handling fees,



and other applicable charges.

· Coordinate with Finance to resolve invoice and purchasing discrepancies in a timely manner.

· Maintain accurate documentation supporting purchase orders, receiving activity, invoice reconciliation, and issue resolution.

Master Data & Unleashed Administration

· Add and maintain vendor and product/SKU records in Unleashed in accordance with established naming, coding, product-group, pricing, and data standards.

· Maintain accurate purchasing and inventory master data and identify missing, inconsistent, or outdated information.

· Flag unlisted products, high-value items, and other records requiring additional tracking or review.

· Support data integrity across purchasing and inventory processes by identifying and addressing discrepancies promptly.

Reporting, Documentation & Process Improvement

· Prepare accurate daily and month-end purchasing and inventory reports for Finance as needed.

· Create and maintain simple SOPs and process documentation for purchasing, receiving, reconciliation, warehouse movements, and applicable Unleashed processes.

· Identify opportunities to improve purchasing, inventory, reporting, and system processes.

· Support implementation of practical process improvements that increase accuracy, efficiency, visibility, and accountability.

Cross-Functional Collaboration

· Coordinate effectively with U.S. and India-based teams, Finance, Warehouse, Operations, and other relevant departments.

· Communicate proactively regarding order status, discrepancies, delays, and issues requiring follow-up or escalation.

Required Qualifications

· 2–3 years of experience in purchasing, procurement, inventory, supply chain, operations, or a related function.

· Experience working with an ERP, inventory management, purchasing, or order-management system.

· Robust Excel or Google Sheets skills, including sorting/filtering, lookups, basic formulas, reconciliation, and data analysis.

· Strong numerical and reconciliation skills with a high level of attention to detail.





· Demonstrated ability to investigate discrepancies, identify root causes, and follow issues through to resolution.

· Strong organizational and follow-up skills with the ability to manage multiple priorities and deadlines.

· Ability to work independently while collaborating effectively with cross-functional and international teams.

· Strong written and verbal communication skills.

· Demonstrated ability to handle detailed transactional information with accuracy and discretion.

Preferred Qualifications

· Experience working with Unleashed.

· Experience in an inventory-based, distribution, manufacturing, or product-based business.

· Experience with three-way matching (purchase order, receipt, and invoice).

· Experience supporting Finance or Accounts Payable functions.

· Experience with month-end inventory or purchasing reconciliation.

· Experience creating SOPs, work instructions, or other process documentation.

· Demonstrated interest in developing expertise in purchasing, inventory management, and operational processes.

Key Success Measures

· PO Accuracy: Purchase orders contain accurate vendor, SKU, quantity, pricing, and delivery information.

· Receiving Accuracy & Timeliness: Receipts are updated and documented accurately within established timeframes, including appropriate documentation of exceptions.

· Reconciliation: PO, receipt, invoice, and inventory discrepancies are identified, documented, and resolved in a timely manner.

· Open PO Management: Outstanding and aging purchase orders are consistently monitored, followed up on, and appropriately escalated.

· Master Data Accuracy: Vendor and SKU records are complete, accurate, and maintained according to established standards.

· Reporting: Required daily and month-end purchasing and inventory reports are accurate and delivered on time.

· Issue Resolution: Operational discrepancies are investigated, appropriately documented, communicated, and followed through to resolution.

· Process Improvement: Practical improvements are identified and implemented to strengthen purchasing, inventory accuracy, reporting, and system processes.

Pay: ₹100,000.00 - ₹500,000.00 per year

Benefits

- Provident Fund

Application Question(s):
- Current/ Previous CTC
- Expected CTC
- Flexibility in working afternoon shift/ night shift

Work Location: In person

📌 Purchase Order & Inventory Coordinator (Hyderabad)
🏢 Arrowsight Private
📍 Hyderabad