OFFICE & FACILITIES MANAGER

Company: Rivera Coil Manufacturing India Pvt. Ltd.

Location: Erode, Tamil Nadu

Position: Office & Facilities Manager

Experience: 5–8 Years

Employment Type: Full-Time

About the Role

Rivera Coil Manufacturing India Pvt. Ltd. is looking for a professional, well-organized, and responsible Office & Facilities Manager to manage the company's complete office, workplace, and facility operations.

The role involves end-to-end coordination with management, employees, vendors, service providers, and different departments to ensure the smooth and efficient functioning of the organization.

Key ResponsibilitiesOffice & Workplace Operations

- Manage the day-to-day office and workplace operations.
- Ensure the smooth functioning of office facilities and support services.
- Coordinate stationery, courier, printing, office supplies, and general requirements.
- Coordinate meetings, travel, accommodation, and other arrangements when required.
- Maintain proper records of office-related activities and services.
- Ensure a professional and well-maintained workplace environment.

Facilities Management
- Manage overall office and factory facility requirements.
- Coordinate housekeeping, security, canteen, transportation, and other support services.
- Monitor cleanliness, hygiene, and workplace conditions.
- Coordinate civil, electrical, plumbing, repair, and maintenance activities.
- Follow up on infrastructure improvement and facility-related requirements.
- Ensure timely resolution of workplace and facility issues.

Vendor & Service Provider Coordination
- Coordinate with vendors, contractors, consultants, and service providers.
- Obtain quotations and coordinate service requirements.
- Follow up on pending materials, services, repairs, and maintenance activities.
- Monitor service quality and timely completion of assigned work.




- Maintain vendor and service-related records.

Management Coordination
- Provide professional coordination support to management.
- Follow up on management instructions and assigned activities.
- Coordinate with different departments for timely completion of tasks.
- Prepare regular status reports and follow-up updates.
- Assist in organizing meetings, company events, and official activities.
- Handle confidential information with appropriate professionalism.

Compliance & Records
- Coordinate facility-related licences, renewals, inspections, and other requirements.
- Maintain agreements, certificates, registers, and relevant records.
- Coordinate with consultants, government departments, and external agencies when required.
- Monitor important renewal and compliance dates and ensure timely follow-up.

Employee Facilities & Support
- Coordinate workplace facilities and employee support requirements.
- Monitor canteen services and general workplace arrangements.
- Coordinate transportation and other support facilities where applicable.
- Receive facility-related concerns and coordinate appropriate action.

Expense & Purchase Coordination
- Monitor routine office and facility-related expenses.
- Coordinate purchase requirements with the concerned departments.
- Follow up on quotations, purchase requirements, service bills, and payments.
- Maintain proper records of office and facility expenses.




- Support management in monitoring operational costs.

Required Skills
- Excellent communication and interpersonal skills.
- Strong coordination and follow-up capabilities.
- Professional and presentable approach.
- Excellent organizational and time-management skills.
- Ability to handle multiple responsibilities independently.
- Robust vendor and stakeholder coordination skills.
- Good knowledge of MS Office, Excel, and Word.
- Positive reporting and presentation skills.
- Ability to maintain confidentiality.
- Strong attention to detail and problem-solving ability.

Qualification
- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
- MBA or relevant postgraduate qualification will be an added advantage.

Experience
- 5–8 years of relevant experience in Office Operations, Facilities Management, Workplace Management, Corporate Services, or a similar managerial role.
- Experience in a manufacturing workplace will be preferred.

Ideal Candidate Profile
- Professional and well-groomed personality.
- Confident and effective communicator.
- Mature and responsible approach to work.
- Comfortable coordinating with senior management, employees, vendors, and external agencies.
- Capable of independently managing multiple activities from start to completion.
- Strong ownership, follow-up, and execution skills.
- Positive attitude with a service-oriented approach.

Key Responsibility The selected candidate will be responsible for the complete end-to-end management and coordination of office, workplace, facility, vendor, employee support, and related operational activities at Rivera Coil Manufacturing India Pvt. Ltd. Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits

- Food provided
- Provident Fund

Work Location: In person

📌 Office & Facilities Manager (Erode)
🏢 RIVERA COIL MANUFACTURING INDIA
📍 Erode