We are looking for an experienced and proactive HR Manager to manage the complete human resources and administrative functions of our facility management company. The candidate will be responsible for manpower planning, recruitment, employee relations, attendance, payroll coordination, compliance, and ensuring smooth HR operations across various client sites.

The ideal candidate should have solid knowledge of managing housekeeping, security, maintenance, technical, and supervisory staff deployed at multiple locations.

Key Responsibilities1. Recruitment & Manpower Planning

- Manage end-to-end recruitment for housekeeping, security, maintenance, technical, and administrative positions.
- Coordinate with operations teams to understand manpower requirements.
- Source, screen, interview, and onboard suitable candidates.
- Ensure timely deployment of employees at client sites.
- Maintain a talent pool for urgent manpower requirements.

1. Employee Management

- Manage employee joining, documentation, induction, confirmation, transfers, and exits.
- Maintain accurate employee records and personnel files.
- Address employee grievances and workplace concerns.
- Ensure proper communication of company policies and procedures.
- Coordinate employee engagement and welfare activities.

1. Attendance & Payroll Coordination

- Monitor attendance, shift schedules, weekly offs, and leave records.
- Coordinate monthly payroll processing with the accounts team.
- Verify overtime, incentives, salary deductions, and site-wise manpower records.
- Resolve attendance and salary-related employee queries.
- Ensure accurate deployment and attendance reports are maintained.

1. Statutory Compliance & Labour Laws





- Ensure compliance with applicable labour laws and employment regulations.
- Coordinate PF, ESIC, Professional Tax, Bonus, Gratuity, and other applicable statutory requirements.
- Maintain employee documentation and compliance records.
- Coordinate with consultants and authorities for statutory matters.
- Ensure proper implementation of workplace policies.

1. Site HR Operations

- Conduct regular visits to client sites to monitor employee welfare and HR-related concerns.
- Coordinate with site supervisors and operations managers regarding manpower issues.
- Manage absenteeism, attrition, replacement manpower, and employee discipline.
- Ensure employees follow company rules and client-site requirements.
- Support smooth manpower mobilization for new contracts and projects.

1. Performance & Disciplinary Management

- Monitor employee performance in coordination with operations teams.
- Issue warnings and notices for misconduct, absenteeism, and policy violations when required.
- Handle disciplinary procedures professionally and fairly.
- Support performance appraisals and employee development initiatives.

1. HR Policies & Administration

- Develop and implement HR policies, SOPs, and employee guidelines.
- Prepare HR reports, manpower MIS, attrition reports, and attendance summaries.
- Manage HR documentation, employee databases,



and administrative activities.
- Support management in workforce planning and organizational development.

Required Skills & Qualifications
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- MBA / PGDM in HR preferred.
- 4–8 years of relevant experience in HR management.
- Experience in facility management, housekeeping, security services, or manpower outsourcing preferred.
- Strong knowledge of recruitment, payroll, attendance, and labour compliance.
- Excellent communication, interpersonal, and problem-solving skills.
- Ability to manage large teams across multiple client locations.
- Proficiency in MS Excel, HRMS, and reporting tools.

Key Performance Indicators (KPIs)
- Timely fulfilment of manpower requirements.
- Employee retention and reduction in attrition.
- Accurate attendance and payroll coordination.
- Timely resolution of employee grievances.
- Statutory compliance and documentation accuracy.
- Effective site-level HR coordination.

Job Details

Particulars

Details

Position

HR Manager

Industry

Facility Management

Experience

4–8 Years

Employment Type

Full-Time

Qualification

Graduate / MBA in HR Preferred

Work Location

As per company requirement

Department

Human Resources

Ideal Candidate Profile A result-oriented HR professional with strong experience in manpower management, site-level employee coordination, recruitment, payroll, and labour compliance, capable of managing a dynamic workforce in the facility management industry.

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits

- Paid sick time
- Paid time off

Work Location: In person

📌 HR Manager (Mumbai)
🏢 Cubicle India
📍 Mumbai