Key Responsibilities

1. Recruitment &

- Selection

- Manage the complete recruitment process for teaching and non-teaching staff.

- Coordinate job postings, candidate sourcing, screening, interviews, and selection.

- Coordinate with the Principal, HODs, and Management for candidate evaluations.

- Issue offer letters, appointment letters, and other joining documents.

- Complete joining formalities and induction for new employees.

- Maintain an updated recruitment and vacancy tracker.

2.

Employee

Attendance &

- Leave Management

- Monitor daily attendance and biometric records of all employees.

- Manage leave applications, leave regularisation, permissions, and attendance discrepancies.

- Coordinate with employees and department heads regarding attendance-related issues.

- Prepare attendance reports and provide inputs for payroll processing.

- Ensure compliance with the school's attendance and leave policies.

3.

Payroll

Coordination

- Coordinate monthly payroll processing with the Accounts Department.

- Verify attendance, LOP, late marks, leave deductions, salary changes, increments, and new joinee details.

- Cross-check salary registers and payroll-related reports.

- Ensure timely submission of payroll inputs to Accounts.

- Address employee queries related to salary and payslips.

4.

Employee

Records &

- Documentation

- Maintain employee personal files and HR records.

- Ensure proper documentation of educational certificates, experience letters, ID proofs, bank details, PF/ESI/TDS-related documents, etc.

- Maintain records of joining, transfers, promotions, increments,



resignations, and relieving.

- Ensure employee data is updated accurately in the HRMS.

5.

Employee

Relations

- Act as the first point of contact for employee-related concerns.

- Handle employee grievances professionally and confidentially.

- Coordinate with the Principal/Management for resolution of employee concerns.

- Promote a positive and professional work environment.

- Conduct employee counselling where required.

6. HR Policies &

- Compliance

- Implement and communicate school HR policies and procedures.

- Ensure employees understand attendance, leave, discipline, conduct, and other HR policies.

- Maintain statutory and compliance-related records as applicable.

- Support audits and inspections by providing required HR documentation.

7.

Performance

Management

- Coordinate annual appraisal and performance evaluation processes.

- Maintain appraisal and increment records.

- Coordinate with HODs, Principal, and Management for performance feedback.

- Track probation, confirmation, performance improvement plans, and employee development requirements.

8.

Employee

Engagement &

- Training

- Support employee engagement activities and staff welfare initiatives.





- Coordinate training and development programs for teaching and non-teaching staff.

- Maintain training and participation records.

- Support recognition and appreciation initiatives.

9. Exit &

- Separation Management

- Manage resignation and separation formalities.

- Coordinate notice periods and handovers.

- Conduct exit discussions/interviews where required.

- Coordinate full-and-final settlement with Accounts.

- Issue relieving, experience, service, and other separation-related documents as applicable.

10. HRMS Management

- Maintain employee information and records in the school's HRMS.

- Monitor attendance, leave, payroll inputs, and other HR transactions.

- Ensure timely and accurate updating of employee data.

- Generate HR reports as required by Management.

Key Skills &

- Competencies

- Excellent communication and interpersonal skills.

- Strong knowledge of HR processes and employee lifecycle management.

- Good understanding of attendance and payroll processes.

- Strong documentation and record-keeping skills.

- Ability to handle employee grievances confidentially.

- Good knowledge of MS Office/Google Workspace and HRMS.

- Solid coordination and follow-up skills.

- Ability to work under pressure and meet deadlines.

- Professional, approachable, and problem-solving attitude.

- Ability to maintain confidentiality of employee information.

Pay: ₹11,038.38 - ₹33,152.57 per month

Benefits

- Health insurance

- Provident Fund

Work Location: In person

📌 HR Executive (Boduppal)
🏢 pallavi international school, Keesara
📍 Boduppal