Key Responsibilities

- Executive Support &
- Time Management:

Manage and optimize the MD’s daily calendar, prioritize incoming requests, schedule appointments, and maintain smooth day-to-day workflow.

- Meeting Preparation &

- Follow-up:

Coordinate internal and external meetings, prepare agendas/briefing materials, take precise meeting minutes, and track action items through to completion.

- Cross-Functional Coordination: Act as a central point of contact between the MD and department heads to track project deadlines, status updates, and strategic initiatives.

- Stakeholder &

- Client Relations:

Represent the MD professionally in written and verbal communications with clients, vendors, board members, and senior leadership.

- Travel &

- Logistics:

Organize end-to-end domestic and international business travel, including flights, accommodation, visa documentation, and detailed itineraries.

- Documentation &

- Presentations:

Draft high-level correspondence, format reports, create executive presentations (PowerPoint/Google Slides), and manage digital filing systems.

- Discretion &

- Confidentiality:

Maintain strict confidentiality and handle sensitive corporate,



financial, and personal information with utmost integrity

Candidate Qualifications &

- Skills

- Experience: 4-5 years of proven experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or in a similar business support role.

- Software Proficiency: Strong proficiency in Google Workspace (Gmail, Docs, Sheets, Slides) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

- Communication: Exceptional written and verbal communication skills with a polished, professional demeanor.

- Organization: Outstanding organizational skills, sharp attention to detail, and a proven ability to multitask in a fast-paced environment.

- Problem-Solving &
- Initiative:

A forward-thinking, proactive mindset with the ability to anticipate needs and resolve bottlenecks independently.

- Education: Bachelor’s degree in Business Administration, Communications, or a related field (preferred).

Pay: ₹35,000.00 - ₹50,000.00 per month

Advantages

- Food provided

- Provident Fund

Work Location: In person

📌 Executive Assistant to Managing Director (Kolkata)
🏢 KVARYS International Private Limited (Yes Sir Services)
📍 Kolkata