Location: Bengaluru

Company Overview: EBSL AUTOMAT works on the philosophy of "Empower Business & Smart Living" through technological solutions since 2001. The company provides solutions in Smart Living, Automation, Audio Visual (AV), and Building Management Systems (BMS).

Position Overview:We are looking for a proactive, organized, and detail-oriented Executive Assistant to the CEO to support the CEO in task management, follow-ups, meetings, documentation, cross-functional coordination, and execution monitoring. The role will ensure that CEO-assigned tasks are clearly communicated, tracked, followed up, and closed within agreed timelines.

The Executive

Assistant will also monitor SOP compliance, identify execution gaps, and escalate delays or unresolved matters to the CEO. The role requires strong coordination, communication, documentation, follow-up, analytical, and problem-solving skills, along with the ability to handle confidential information.

Experience: 2-5 years in Executive Assistance, Management Coordination, Operations, Project Coordination, or a similar role.

Place of working: Bengaluru

Key Responsibilities:

- CEO Support & Task Management:
- - Maintain a centralized tracker of all CEO-assigned tasks, deadlines, owners, and status.
- Communicate assignments and expected timelines to concerned employees and department heads.
- Follow up on pending tasks and ensure timely closure; provide the CEO with regular updates on completed, pending, overdue, and blocked tasks.
- Escalate delays, recurring issues, and unresolved matters to the CEO.
- Prepare summaries, presentations, reports, and documents required by the CEO, while maintaining confidentiality.

- SOP & Process Compliance:
- - Monitor implementation of approved company SOPs and processes.
- Identify and document deviations, missed steps, and recurring process gaps.




- Follow up with concerned employees/departments on corrective actions and track them until closure.
- Escalate significant or repeated SOP deviations to the CEO and support implementation of approved process improvements.

- Meetings & Management Reviews:
- - Schedule and coordinate meetings on behalf of the CEO; prepare agendas and supporting documents.
- Record key decisions and action points, and circulate action items with responsible person and deadline.
- Track meeting action items until closure and maintain an updated management action tracker.

- Cross-Functional Coordination:
- - Coordinate with Sales, Finance, Admin, Technical/Projects, Digital & Innovation, and other departments on CEO-assigned matters.
- Track interdepartmental dependencies and ensure timely follow-up.
- Support execution of cross-functional projects and management initiatives without replacing the authority of department heads.

- Reporting & Documentation:
- - Prepare daily/weekly/monthly reports as required by the CEO.
- Maintain task, action, SOP compliance, and management review trackers.
- Ensure management decisions and key instructions are properly documented and organized.

Key Performance Indicators (KPIs):

- CEO Task Closure – % of CEO-assigned tasks closed within agreed timelines.
- Follow-up Effectiveness – % of pending tasks followed up before/within deadline.
- Overdue Task Monitoring – timely identification and escalation of overdue tasks.




- Meeting Action Closure – % of meeting action items closed within agreed timelines.
- SOP Compliance – number/% of identified SOP deviations followed up and closed.
- Escalation Effectiveness, Reporting timeliness, Documentation Accuracy, Cross-functional Coordination, and Recurring Issues Reduction.

Qualifications and Requirements::

- Bachelor's degree in Business Administration, Management, Engineering, or a related field.
- 2-5 years of experience in Executive Assistance, Management Coordination, Operations, Project Coordination, or a similar role.
- Strong task management and follow-up skills.
- Excellent written and verbal communication.
- Strong Excel/Google Sheets, PowerPoint, Microsoft Office, and documentation skills.
- Ability to manage multiple priorities and deadlines.
- Strong attention to detail and ability to identify gaps.
- Good understanding of SOPs, workflows, and process compliance.
- Strong coordination and interpersonal skills, and ability to maintain confidentiality.

Key Competencies: Task & Time Management, Follow-up & Execution Monitoring, Communication & Coordination, Documentation & Reporting, Process Orientation, Problem Solving, Attention to Detail, Accountability & Ownership, Confidentiality, Ability to Work Under Multiple Priorities.

Should join by: Immediate

Industry Type: Home Automation | Building Automation | AV | Smart Technology Solutions

Working hours Monday - Friday: 9:30 AM - 6:30 PM, Saturday: 9:30 AM - 5:30 PM.

Notice Period: 2 months

PERKS & BENEFITS: Health Insurance, Paid Time Off, Employee Provident Fund, career growth opportunities, exposure to senior management and cross-functional business operations, and the opportunity to contribute to process improvement and operational excellence.

Contact: [email protected] +91 80738 17251

📌 Executive Assistant To The CEO (Bengaluru)
🏢 Automat
📍 Bengaluru