- Diary management
- Arranging internal and external meetings
- Facilitating travel arrangements for the Managing Director
- Phone and email management – including screening and actioning incoming calls, and screening and drafting responses to emails
- Management of follow-up systems to ensure various business activities occur in a timely manner
- Co-ordination of Managing Director’s business-related matters
- Preparation of management reports, sensitive and confidential documents including correspondence, agendas and minutes of meeting etc.
- Preparation / distribution of meeting papers
- Updating organisational charts and other key documents
- Records Management including; updating, filing and maintaining electronic and hard copy databases.
- Provide administration assistance and backup support in Administration matters to Managing director as required.
Qualifications & Experience
- A degree or equivalent qualification
- Proven experience in executive support to the top leadership.
- Strong organisational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office and other relevant software tools.
- An ability to handle multiple tasks in a fast-paced environment.
- A skilled approach to managing sensitive and confidential information