Job Summary

Position: PA to MD

Location: Vapi

Experience: 3 - 6 Years

Industries: Automobile

Responsibilities

- Manage MDs calendar, appointments, meetings, and official schedules.

- Draft, review, and respond to professional emails, letters, and communications in fluent English.

- Prepare presentations, notes, agendas, MOMs, and reports for management meetings.

- Handle confidential information with complete discretion and professionalism.

- Act as a liaison between the MD and internal departments (Production, HR, Finance, Quality, Maintenance, etc.).

- Coordinate with plant heads, senior managers, customers, vendors, and external agencies.

- Track action points, deadlines, and ensure timely follow-up across departments and locations.

- Support smooth coordination between Vapi and Zaroli plants.

- Prepare MIS reports, dashboards, summaries, and data analysis using advanced Excel.

- Work on Excel functions such as VLOOKUP/XLOOKUP, Pivot Tables, Power Query, charts, formulas, and data validation.

- Compile and analyse operational, manpower,



and performance data for MD review.

- Coordinate internal and external meetings, reviews, and board meetings.

- Arrange MDs travel, accommodation, and logistics.

- Assist the MD during plant visits, audits, and official reviews.

- Ensure smooth day-to-day functioning of the MDs office.

- Maintain organized documentation and records (physical and digital).

- Handle urgent tasks, priority matters, and ad-hoc assignments as assigned by the MD.

Required Skills

- Excellent spoken and written English (mandatory)

- Advanced Excel skills (mandatory)

- Solid proficiency in MS Office (Excel, PowerPoint, Word, Outlook)

- Excellent coordination, follow-up, and time-management skills

- Ability to handle pressure, priorities, and confidential matters

- Willingness to travel between Vapi Zaroli locations

Qualifications

Required Qualification: Any Graduation

Key Skills

- Pa

- Md

📌 Executive Assistant To Managing Director (Vapi)
🏢 Quality HR Services
📍 Vapi