Executive Assistant Director Office

Location: Chennai (Sholinganallur / Injambakkam), on-site

Employment Type: Full-time

Experience: 3 – 6 years

Reports To: Director

About the Role

We are looking for a technology-savvy, AI-enabled Executive Assistant to provide strategic and operational support to the Director and senior leadership team. This is more than a traditional administrative role. You will work closely with leadership, take part in business discussions, drive follow-ups, and use technology and AI to make the leadership team more effective.

Key Responsibilities

Strategic & Business Support

- Support the Director with business strategy, research, analysis, management reporting, and process improvement.
- Prepare management reports and presentations, using AI tools to speed up analysis and drafting.

Meetings & Follow-Ups

- Attend business meetings, prepare accurate Minutes of Meeting (MOMs), and maintain action trackers.
- Proactively drive follow-ups with stakeholders to ensure timely closure of action items.
- Use AI tools to summarize meetings and prepare action trackers.

Stakeholder Coordination

- Coordinate with internal teams, external consultants, clients, vendors, and other stakeholders on behalf of the Director.
- Take ownership of assignments and execute independently with minimal supervision, escalating issues appropriately.

Communication & Documentation

- Draft, review, and manage business emails, presentations, reports, and executive communications.




- Maintain an organized digital repository of documents, reports, presentations, contracts, and confidential business information.

Executive Operations

- Manage the Director's daily schedule, calendar, meetings, travel arrangements, and priorities.

Required Qualifications

- Bachelor's degree in any discipline. Candidates from Technology, Engineering, IT, Business, or related backgrounds are encouraged to apply.
- Excellent spoken and written English.
- Strong executive communication, coordination, and organizational skills.
- Strong time-management skills, with the ability to handle multiple concurrent projects and priorities.
- Analytical mindset, with the ability to understand business context and turn discussions into clear actions.
- High level of confidentiality, integrity, and discretion in handling sensitive company and employee information.
- Willingness to overlap with North American time zones when required.

Technology & AI Skills

- Robust working knowledge of Microsoft 365 / Google Workspace and modern productivity applications.
- Hands-on familiarity with Generative AI tools such as ChatGPT, Microsoft Copilot, Google Gemini, or equivalents.
- Experience with, or a strong willingness to use, AI-assisted meeting transcription, MOM preparation, research, presentation creation, and action-item tracking.
- Ability to learn new digital tools quickly and apply them to improve productivity and business execution.

📌 Executive Assistant To Managing Director (Chennai)
🏢 Kumaran Systems
📍 Chennai